2019 Annual Conference Expo Sales

Annual Conference & Exporegistration

The NAFSA 2019 Annual Conference & Expo promises to be one of the largest international education events ever. With more than 9,000 international educators expected to attend from over 100 countries, the Expo is the best place for organizations like yours to develop sustaining partnerships and new business.

2019 Expo Sales and Dates

Booth sales will open to the public Monday, July 16, 2018 at 12:00 p.m. EST!

Global Partners will be assigned scheduled meeting times to reserve their booths based on their Global Partnership level and history of participation with NAFSA. In early March 2018, NAFSA’s Organizational Advancement team sent partners an invitation asking them to confirm their exhibit booth meeting. Global Partners meetings occurred during the following time periods:

Global Partner Level

Sales Opening Date

Booking Process

Advisers

April 4, 2018

By appointment

Advocates

April 19, 2018

By appointment

Associates

May 29, 2018

By appointment

General Attendees

July 16, 2018

First come, first served

2019 Expo Floor Plan

We encourage all exhibitors to review the 2019 Expo Floor Plan ahead of their scheduled meetings to identify their preferences for exhibit booth placement.

Exhibitor Prospectus

Dive deeper into why the NAFSA Expo Hall is the perfect place to enhance the profile of your programs, products, and services with the Exhibitor Prospectus Icon PDF 16.

2019 Exhibit Booth Prices

Booth Category

Early-Bird Rate:
Apr. 4-Aug. 31, 2018

Standard Rate:
After Sep. 1, 2018

10’ x 10’ Premium

$8,695

$8,975

10’ x 10’ Corner

$7,269

$7,625

10’ x 10’ Aisle

$5,909

$6,216

2019 Exhibit Booth Calculator

Prospective exhibitors can use NAFSA’s exhibit booth calculator to explore different booth configurations and help identify locations that meet your budget.

Expo Sales Billing, Cancellations, and Refunds

All Booth Rentals

  • All exhibitors must provide a 50% deposit payment at the time of the booth rental
  • If paying by check or wire transfer (non-U.S. based organizations only), the 50% deposit must be paid within 30 days of the booth rental.
  • All booths must be paid in full by January 25, 2019. Failure to submit full booth payment by this date may result in penalties such as forfeiture of space, exclusion from the printed conference materials, or a delay in receiving exhibitor services information.

Global Partner Booth Rentals

  • Global Partner discounts are automatically applied to all 2019 exhibit booth reservations upon purchase. However, current Global Partners that do not renew their partnership for 2019 will have the booth fee changed to the standard fee and may have their booth reassigned.
  • Any Global Partner who has not paid their 50% deposit by the determined due date may have to forfeit their space. The forfeited space will be returned to the general inventory for non-Global Partner booth sales opening on July 16th, 2018.

Cancellations and Refunds

  • Cancellation of exhibit booth space must be in writing and postmarked by the cancellation deadline of March 8, 2019.
  • Deposits are nonrefundable, regardless of the date of cancellation.
  • Cancellations are subject to a liquidated damages payment of 75% of the total exhibit booth rental because of the difficulty of determining and proving NAFSA's actual losses. There will be no refunds for cancellations received after 5:00 p.m. on March 8, 2019 (EST).
  • No shows shall be treated as cancellations. Upon cancellation (including no shows), NAFSA has the right to resell the space and retain all revenue collected.

About Exhibiting

Learn more about exhibiting

Contact information

Joanne Kuriyan
Exhibits Director
exhibits@nafsa.org
T: 1.202.737.3699 x2541
F: 1.202.737.3657

2018 Exhibitors

NAFSA thanks the 2018 conference exhibitors

2018 Sponsors

NAFSA thanks the 2018 conference sponsors

Exhibitor Resources

Exhibitor FAQs

Additional resources for exhibitors

Learn More

Goals and Business Practices of the NAFSA Annual Conference