Manage Your Booth

Annual Conference & ExpoNAFSA 2019 Proposals

Preparing Your Exhibit Space

Explore the exhibitor calendar, including key deadlines and the NAFSA 2018 expo hall schedule, and browse helpful resources from the Pennsylvania Convention Center (PCC) and Freeman Decorating Services on preparing your exhibit space.

NAFSA 2018 Expo Hall Schedule

Exhibitor Installation (Set-Up)*
Sunday, May 27, 2018 8:00 a.m. - 5:00 p.m.
Monday, May 28, 2018 8:00 a.m. - 5:00 p.m.
NAFSA 2018 Expo Hall Hours*
Tuesday, May 29, 2018 8:30 a.m. - 3:30 p.m.
Wednesday, May 30, 2018 8:30 a.m. - 5:00 p.m.
Thursday, May 31, 2018 8:30 a.m. - 5:00 p.m.
10:15 a.m. - 1:00 p.m.: Dedicated Expo Hall Time
Friday, June 1, 2018 8:30 a.m. - 11:15 a.m.
Expo Hall Dismantling (Tear Down)**
Friday, June 1, 2018 11:15 a.m. - 5:00 p.m.

*During regular show hours, all children under the age of 16 must be accompanied by an adult. No children under the age of 18 are permitted on the show floor during installation and dismantling hours.

**The Expo Hall will only open to exhibitors with proper credentials during installation and dismantling hours. No children are allowed on the show floor during installation and dismantling hours. All exhibitors are required to wear closed toe shoes when on the show floor during these times.

Important Dates and Deadlines

Exhibitors are required to submit payments and complete their exhibitor profiles within the booth management portal. Click the yellow “Manage Your Booth” button to access this portal.

Important Dates
Booth purchase date Submit 50% deposit online by credit card. Payments by check or wire transfer are allowed to be submitted 30 days after booth purchase.
January 26, 2018 All final payments and exhibitor tasks due in Booth Management portal
February 5, 2018 Large pavilions submit list of participating institutions for online interactive floor plan listing
March 1, 2018 Registration and housing opens
April 15, 2018 Early Bird registration ends

Pennsylvania Convention Center Resources

Like any convention center, the Pennsylvania Convention Center has a unique set of rules and regulations for its participating exhibitors. Please review all resources listed below to ensure a successful and safe show.


Freeman Decorating Services Resources

Freeman Decorating Services is the official general services contractor for NAFSA 2018. Exhibitors* will be sent the Freeman Exhibitor Service Manual (ESM) in late February 2018 to plan their booth furnishing and set-up. Listed below are additional resources provided by Freeman to guide you through your exhibiting experience.

It’s important that you review IAEE’s Rules and Regulations prior to making any booth arrangements with Freeman.

* The Exhibitor Service Manual will only be sent to exhibitors with a $0 balance at the time of distribution.

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