Manage Your Booth

Annual Conference & ExpoNAFSA 2019 Proposals

Preparing Your Exhibit Space

Explore the exhibitor calendar, including key deadlines and the NAFSA 2019 expo hall schedule, and browse helpful resources from NAFSA and Freeman Decorating Services for preparing your exhibit space.

NAFSA 2019 Expo Hall Schedule

Exhibitor Installation (Set-Up)*
Sunday, May 26, 2019 8:00 a.m. - 5:00 p.m.
Monday, May 27, 2019 8:00 a.m. - 5:00 p.m.
NAFSA 2018 Expo Hall Hours*
Tuesday, May 28, 2019 8:30 a.m. - 3:30 p.m.
Wednesday, May 29, 2019 8:30 a.m. - 5:00 p.m.
Thursday, May 30, 2019 8:30 a.m. - 5:00 p.m.
10:15 a.m. - 1:00 p.m.: Dedicated Expo Hall Time
Friday, May 31, 2019 8:30 a.m. - 11:15 a.m.
Expo Hall Dismantling (Tear Down)**
Friday, May 31, 2019 11:15 a.m. - 5:00 p.m.

*During regular show hours, all children under the age of 16 must be accompanied by an adult. No children under the age of 18 are permitted on the show floor during installation and dismantling hours.

**The Expo Hall will be open only to exhibitors with proper credentials during installation and dismantling hours. No children are allowed on the show floor during installation and dismantling hours. All exhibitors are required to wear closed toe shoes when on the show floor during these times.

Important Dates and Deadlines

Exhibitors are required to submit payments and complete their exhibitor profiles within the booth management portal. Click the yellow “Manage Your Booth” button to access this portal.

Important Dates
Booth purchase date Submit 50% deposit online by credit card. Payments by check or wire transfer are allowed to be submitted 30 days after booth purchase.
January 25, 2019 All final payments and exhibitor tasks due in booth Management portal.
February 5, 2019 Large pavilions submit list of participating institutions for online interactive floor plan listing.
March 1, 2019 Registration and housing opens
April 12, 2019 Early Bird registration ends

Freeman Decorating Services Resources

Freeman Decorating Services is the official general services contractor for NAFSA 2019. Fully paid exhibitors will be sent the Freeman Exhibitor Service Manual (ESM) in late February 2019 to plan their booth furnishing and set-up. Listed below are additional resources provided by Freeman to guide you through your exhibiting experience.

It’s important that you review IAEE’s Rules and Regulations prior to making any booth arrangements with Freeman.


Current Exhibitors

Already purchased a booth?

Login to the Exhibitor Portal to complete your exhibitor tasks, review show information, and download exhibitor resources.
Note: Booth Contacts will need to be logged into their NAFSA Passport accounts to access the Exhibitor Portal.

Exhibitor Portal

Have questions about the show?

Visit the Show Logistics page for information about the convention center and additional exhibitor services.

Frequently Asked Questions

Exhibitor FAQs