Region VII

2018 Conference

Memphis

2018 Region VII Conference

November 11-14, 2018 in Memphis, TN at the Historic Peabody Hotel. Bookmark this page for regular updates as they become available.

Session Proposals: Regular & Poster 

Region VII is seeking proposals which include co-presenters from a range of institution types and well developed ideas have a better chance of being selected for the conference, so make sure to check it periodically for new ideas!

Open Now - June 15: To help facilitate collaborations and cross-state connections of presenters for conference sessions, we encourage you to utilize this tool, which is an interactive, real time spreadsheet.

April 16, 2018 - June 22: Submit Session Proposals below.

Submit a proposal now!

Poster Session
Dates and Info TBD

Conference Schedule

View the draft Memphis conference schedule PDF
Please note: Conference schedule is subject to change.

All Conference Event

Our 2018 All Conference Event will take place at this historic Blues City Cafe just a block from the Peabody Hotel on famous Beale Street, "Home of the Blues". The event starts at 6:30 pm. Read about the amazing history of Blues City Cafe!  Thank you so much to our All Conference Event sponsor, International Student Protection.
ISPblues city cafe

Hotel Reservations

Conference rates for the historic Peabody Hotel are set, and hotel reservations are now open.

Reserve your room now at the Peabody Hotel

Note: Booking by any other link will not offer the conference discount.

  • Room Rates: $189 for Single/Double, $199 for Triple, $209 for Quad.
  • Parking: $18 per day for self-parking and $26 per day for valet parking.
  • The hotel does not offer its own shuttle service.
  • Deadline for conference rate: October 19, 2018, 5 pm, or when the block is full, whichever is first.
  • Preview the Historic Peabody hotel: http://www.peabodymemphis.com/
  • Preview Memphis: https://www.welcometomemphis.org/

Conference Registration & NAFSA Passport

Click here to create your NAFSA passport

Please note: NAFSA membership is not required to register for the conference, but all attendees must have a NAFSA Passport to register. 

The link to register for the conference will open here on July 9, 2018.

Member Member Late Non-Member Non-Member Late Academy/Student
$299 $379 $379 $499 $99
Daily Conference Registration
$249 Member
$269 Non-Member
$99 NAFSA Academy Trainee, Retiree, Community Volunteer
$99 Full-time Student (Not currently working in the field)

Pre-Conference Workshops

  • Risk Assessment and Crisis Management in Education Abroad Programming
  • F-1 Student Advising for Beginners
  • J-1 Advising for Beginners
  • Strategies for International Student and Scholars Advising
  • Filing Academic H-1B Petitions
  • Recruiting International Students
  • Intercutural Communications in Practice
  • Advising F and J Students on Advanced Employment Topics (A homegrown workshop!)
  • HBCU Forum: Leveraging our Histories to Enrich Global Experiences
  Member Non-Member Academy/Student*
Full Day Workshop $350 $450 $250
Half Day Workshop $275 $375 $150     
 HBCU Forum $50 $50 $50

* Full time students only and not yet working in the field.

Click here to register for workshops.

Exhibitors, Sponsorship & Advertising

NAFSA Region VII invites you to exhibit, sponsor, and advertise at the 2018 Regional Conference. By joining us in Memphis, you will have the opportunity to connect your organization to approximately 700+ international educators from the Southeast region and The Caribbean. The 2018 exhibitor flyer is available for review here. PDF

  • Exhibitor Regular Registration Opens: June 18 Closes September 7
  • Exhibitor Late Registration: September 8 - September 24
  • Exhibitor On-site Registration: Only available after September 24
  • Conference Attendee Registration Opens: July 9, 2018

For questions about exhibiting, advertising or sponsorship please contact Charter Morris, Region VII Chair-Elect, at: charter.morris@ua.edu / T: 205-348-5402.

Conference Schedule and Mobile APP

As you prepare, we encourage you to review the online conference program >> HERE TBA.

  • Log in: by using your email and registration confirmation ID (available in your confirmation email).
  • Conference Program Updates:please note, the online conference planner will reflect the most up to date conference program, which syncs with the free NAFSA Region VII Conference Mobile App. Just visit your favorite app store to download it. Then, access the program from the convenience of your web connected device. Hard copy conference programs are TBD.
  • Attendee Lists: a full attendee list will be available only to registered attendees, while the online program will be available to anyone. To use the mobile app, you'll need to log-in with your registration ID number from your registration confirmation email.

Region VII Award Nominations

Each year during the annual business meeting, Region VII recognizes the contributions of community volunteers and outstanding colleagues who exemplify excellence in international education. Please nominate individuals for the following categories:

For the 2018 award year, all nominations and support letters must be submitted no later than 11:59 pm on September 28, 2018. The region will only accept nominations received by the deadline using this form:

Nomination form

Getting There

Airport: Memphis International Airport (MEM). Located 10.7 miles from downtown / 16 minutes by car http://www.flymemphis.com/

Airport Shuttles and Ridesharing

Travel Grants

Grant Amounts
Every year Region VII offers travel grants to attend the Region VII Conference. Awards help defray costs up to a certain amount! We urge you to apply, especially those from two-year colleges; Historically Black Colleges and Universities; minority-serving institutions, including Hispanic-serving institutions and tribal colleges; first-time attendees; public institutions with significant budgetary constraints; and/or first time grantees or awardees.

How to Apply

  • Online Application: TBA
  • Requires a statement of objectives and a letter of recommendation
  • Opens: TBA
  • Awardees will be notified via e-mail by: TBA 

Volunteering at the Conference

Volunteering is open to all conference attendees, and is a great opportunity to network, share best practices, help others, and learn a lot. Volunteers should report to the volunteer Table 15 minutes prior to the session start time. Volunteer slots are typically 1 1/2 to 2 hours. Prior experience or knowledge is not required to sign up as a volunteer -- all necessary information will be given to you when you report to the Volunteer Table.

How to Sign Up: TBA

What's Next: When your check-in time arrives, go to the volunteer management desk, located at the registration desk, S and W, and in the exhibit hall, M and T. 

Resume Reviews in Memphis

Looking for a new position within international education or want to help fellow NAFSAns by sharing your professional insights and career advice? Back by popular demand, we’ll be offering resume review opportunities at the Region VII Conference in Memphis! 

Time slots are TBA:

  • Sign Up For a Resume Review by: TBA
  • Sign Up To Review Resumes: TBA
  • For more information, contact: TBA

Networking Dinners

Formerly known as "Restaurant Hops."

Sign up for a fun, social networking dinner with colleagues on Sunday night at selected restaurants. All restaurants will be within walking distance of the hotel, and the dinner group will be led by a volunteer guide from Region VII. Stay tuned for a link to reservations.

Bon appétit! Καλή όρεξη! Verði þér að góðu! どうぞめしあがれ! Poftă bună! ¡Buen provecho! 잘 먹겠습니다! Smaaklike ete! Mahlzeit! Kaj’ëëj’ëëvoghjaeti akavigo! yISop! Y'all Enjoy!

*Maximum 15 each

Fundraising for Region VII Travel Grants

Region VII needs your help in collecting donated items, goods and services from your campus or organization by TBD: Please send this form TBA to Charter Morris, Chair-Elect, and bring your item to the conference.

Collection times for all items will be TBA.

Raffle Items
Sample raffle items needed:

  • School specific or unique t-shirts
  • Coffee mugs or water bottles
  • Gift cards to restaurants, department/online stores or with a monetary value
  • Wine or craft beers
  • Books or magazine subscriptions
  • Items from Spartanburg or your hometown/state

Silent Auction Items
For the 3nd year, we'll be seeking higher value items also. You can donate on behalf of your office or organization and we'll put your organization's name on the Silent Auction bid sheet, our site, and our newsletter, with great thanks, for each item you donate.

  • Technology: (Tablets; Latest Android, Samsung, or iPhone; Fitness trackers; eReaders; Smart watch, iWatch; Noise-canceling headphones; Apple gift certificates; iTunes gift certificates)
  • Events/Experiences: (Tickets to major events or attractions; Vacation rentals or use of a vacation home; Hotel gift certificates; Air travel vouchers)
  • Food/Beverage: (Wine or similar beverages; Well-known restaurant gift certificates)
  • Professional Items: (Brand-name writing utensils: Mont Blanc, Cross, etc; Leather portfolio; High-quality business card holder)
  • Personal Items: (Jewelry, cuff links; Amazon.com gift certificates; Etsy gift certificates; Watch case)
  • Items for Home or Office: (Pottery from your local artist, or one from the area where the conference is held; Framed art work, perhaps from Spartanburg)

If you have any questions regarding the Raffle or the Silent Auction Donation, please contact Charter Morris, Chair Elect NAFSA Region VII.

Campus Tours

This year, Region VII will offer tours to 4 local campuses with the maximum capacity indicated by each. A nominal fee of $12 to cover transportation will be charged during the conference registration process if you wish to participate.

Schedule

Campus Depart Return
University of Memphis From the Peabody @ 9 am From University of Memphis @ 11:30 am
Rhodes College From the Peabody @ 9 am From Rhodes College @ 11:45 am
Lemoyne Owen College From the Peabody @ 9:30 am From Lemoyne @ 11:45 am
St. Jude Medical Center From the Peabody @ 9 am From St. Jude @ 11:30 am

Opening Day Plenary Luncheon, TBA

Lunch meals are all in Peabody Grand Ballroom A, B, C.

Opening Night Reception, TBA

2nd Day Business Luncheon & Regional Awards, TBA

Lunch meals are all in Peabody Grand Ballroom A, B, C.

Expo Sales

Purchase now

Previous Conferences

Future Conferences

  • 2018: Memphis, Tennessee
  • 2019: Orlando, Florida
  • 2020: TBA. Stay tuned.