Region VII

2018 Conference

Memphis

Conference Registration

Register for the conference or pre-conference workshop here, or via the Registration button to the right if viewing from a computer. Pre-conference workshop details are further below on this page.

Conference Registration Rates

Full Day Conference Single Day Full-Time Student / NAFSA Academy Participant
Member: Early Bird* $299 Member: $249 ** $99 **
Non-member: Early Bird* $379 Non-member $269 **   
* Early Bird rate ends:
October 5, 11:59 p.m.
** Fixed rate, regardless of date ** Fixed rate, regardless of date

October 6 through on-site registration date rates:
Member full conference, $379
Non-member full conference, $499

Conference Schedule

Draft Memphis conference schedule PDF

Please note: schedule subject to change

Conference Mobile APP & Program

As you prepare, we encourage you to review the online conference program here (TBA).

  • Log in: by using your email and registration confirmation ID (available in your confirmation email).
  • Conference Mobile App & Program Updates: please note, the online conference planner will reflect the most up to date conference program, which syncs with the free NAFSA Region VII Conference Mobile App. Just visit your favorite app store to download it. Then, access the program from the convenience of your web connected device.
  • Attendee Lists: a full attendee list will be available only to registered attendees, while the online program will be available to anyone. To use the mobile app, you'll need to log-in with your registration ID number from your registration confirmation email.

Newcomers Orientation

When: Monday, Nov. 12, 11:10 a.m. - 12:00 p.m.

Where: Venetian Ballroom of the Peabody Hotel

All newcomers to NAFSA and / or to the field of international education are invited to convene for this a great opportunity to learn how to navigate our conference. You'll get a useful overview of NAFSA as a professional organization and resource; learn about involvement and leadership opportunities; and meet the current Region VII team. There will be an interactive and fun networking activity also.

Everyone is welcome and no registration is required!

Travel to Memphis

Airport: Memphis International Airport (MEM). Located 10.7 miles from downtown / 16 minutes by car http://www.flymemphis.com/

Airport Shuttles and Ridesharing

Peabody Hotel: 149 Union Ave, Memphis, TN 38103

Session Proposals: Regular & Poster

The proposal period for regular sessions closed June 22. The portal for poster sessions closed July 14.

All Conference Event

Our 2018 All Conference Event will take place at this historic Blues City Cafe just a block from the Peabody Hotel on famous Beale Street, "Home of the Blues". The event starts at 6:30 p.m. Read about the amazing history of Blues City Cafe! Thank you so much to our All Conference Event sponsor, International Student Protection.
ISPblues city cafe

Hotel Reservations

Conference rates for the historic Peabody Hotel are set, and hotel reservations are now open.

Reserve your room now at the Peabody Hotel

Note: Booking by any other link will not offer the conference discount.

  • Room Rates: $189 for Single/Double, $199 for Triple, $209 for Quad.
  • Parking: $24 per day for self-parking and $33 per day for valet parking.
  • The hotel does not offer its own shuttle service.
  • Deadline for conference rate: October 19, 2018, 5:00 p.m., or when the block is full, whichever is first.
  • Preview the Historic Peabody hotel: http://www.peabodymemphis.com/
  • Preview Memphis: https://www.welcometomemphis.org/

Pre-Conference Workshops

  • Risk Assessment and Crisis Management in Education Abroad Programming
  • F-1 Student Advising for Beginners
  • J-1 Advising for Beginners
  • Strategies for International Student and Scholars Advising
  • Filing Academic H-1B Petitions
  • Recruiting International Students
  • Intercutural Communications in Practice
  • Advising F and J Students on Advanced Employment Topics
    This homegrown workshop will take an in-depth look at nuances surrounding F-1 and J-1 student employment and is designed for F-1 and J-1 student advisers with more than 3 years’ experience navigating the complexities of on and off-campus employment for international students  
  • HBCU Forum: Leveraging our Histories to Enrich Global Experiences

Read descriptions of the workshops here.

  Member Non-Member Academy/Student*
Full Day Workshop $350 $450 $250
Half Day Workshop $275 $375 $150
HBCU Forum $50 $50 $50

* Full time students only and not yet working in the field.

Exhibitors, Sponsorship & Advertisers *

NAFSA Region VII invites you to exhibit, sponsor, and advertise at the 2018 Regional Conference. By joining us in Memphis, you will have the opportunity to connect your organization to approximately 700+ international educators from the Southeast region and The Caribbean. The 2018 exhibitor flyer is available for review here. PDF

  • Exhibitor Regular Registration Opens: June 18 Closes September 7
  • Exhibitor Late Registration: September 8 - September 24
  • Exhibitor On-site Registration: Only available after September 24
  • Conference Attendee Registration Opens: July 9, 2018

* You Are Invited to a special VEPS Thank You Reception for (Volunteers, Exhibitors, Presenters and Sponsors / Advertisers ). Time and Location, TBA.

For questions about exhibiting, advertising or sponsorship please contact Charter Morris, Region VII Chair-Elect, at: charter.morris@ua.edu / T: 205-348-5402.

Region VII Award Nominations

Each year during the annual business meeting, Region VII recognizes the contributions of community volunteers and outstanding colleagues who exemplify excellence in international education. Please nominate individuals for the following categories:

For the 2018 award year, all nominations and support letters must be submitted no later than 11:59 p.m. on September 28, 2018. The region will only accept nominations received by the deadline using this form:

Nomination form

Travel Grants

Every year Region VII offers travel grants to attend the Region VII Conference. Awards help defray costs up to a certain amount! We urge you to apply, especially those from two-year colleges; Historically Black Colleges and Universities; minority-serving institutions, including Hispanic-serving institutions and tribal colleges; first-time attendees; public institutions with significant budgetary constraints; and/or first time grantees or awardees.

Grant Amounts

Awardees will receive:

  • Waiver of the Conference Registration Fee Early-Bird Rate
  • Up to $300 in reimbursements for eligible travel expenses based on submitted receipts

How to Apply

  • Online Application is OPEN. Deadline: Friday, Sept. 7, 2018
  • Requires a statement of objectives and a letter of recommendation
  • Awardees will be notified via e-mail in time to register for the conference by the Early Bird deadline of October 5, 2018

For More Information, Contact:
Charter Morris, Chair-Elect / charter.morris@ua.edu

Volunteering at the Conference

Volunteering is open to all conference attendees, and is a great opportunity to network, share best practices, help others, and learn a lot. Volunteers should report to the volunteer Table 15 minutes prior to the session start time. Volunteer slots are typically 1 1/2 to 2 hours. Prior experience or knowledge is not required to sign up as a volunteer -- all necessary information will be given to you when you report to the Volunteer Table.

How to Sign Up: TBA

What's Next: When your check-in time arrives, go to the volunteer management desk, located at the registration desk, S and W, and in the exhibit hall, M and T.

* You are invited to a special VEPS Thank You Reception for (Volunteers, Exhibitors, Presenters and Sponsors / Advertisers). Time and Location, TBA.

Resume Reviews in Memphis

Looking for a new international education position or want to help fellow NAFSAns by sharing your professional insights and career advice? Back by popular demand, we’ll be offering resume review opportunities at the Region VII Conference in Memphis, including complimentary head shots.

  • Sign Up To Review Resumes
  • Sign Up For Resume Reviews (opens Oct. 1)
  • For more information, contact: Kim Priebe / kspriebe@ncsu.edu / 919-515-2087

Networking Dinners

Formerly known as "Restaurant Hops."

Sign up for a fun, social networking dinner with colleagues on Sunday night at selected restaurants. All restaurants will be within walking distance of the hotel, and the dinner group will be led by a volunteer guide from Region VII. Stay tuned for a link to reservations.

Bon appétit! Καλή όρεξη! Verði þér að góðu! どうぞめしあがれ! Poftă bună! ¡Buen provecho! 잘 먹겠습니다! Smaaklike ete! Mahlzeit! Kaj’ëëj’ëëvoghjaeti akavigo! yISop! Y'all Enjoy!

*Maximum 15 each

Fundraising for Region VII Travel Grants

Region VII needs your help in collecting donated items, goods and services from your campus or organization by TBD: Please send this form TBA to Charter Morris, Chair-Elect, and bring your item to the conference. Collection times for all items will be TBA.

Raffle Items
Sample raffle items needed:

  • School specific or unique t-shirts
  • Coffee mugs or water bottles
  • Gift cards to restaurants, department/online stores or with a monetary value
  • Wine or craft beers
  • Books or magazine subscriptions
  • Items from Spartanburg or your hometown/state

Silent Auction Items
For the third year, we'll be seeking higher value items also. You can donate on behalf of your office or organization and we'll put your organization's name on the Silent Auction bid sheet, our site, and our newsletter, with great thanks, for each item you donate.

  • Technology: (Tablets; Latest Android, Samsung, or iPhone; Fitness trackers; eReaders; Smart watch, iWatch; Noise-canceling headphones; Apple gift certificates; iTunes gift certificates)
  • Events/Experiences: (Tickets to major events or attractions; Vacation rentals or use of a vacation home; Hotel gift certificates; Air travel vouchers)
  • Food/Beverage: (Wine or similar beverages; Well-known restaurant gift certificates)
  • Professional Items: (Brand-name writing utensils: Mont Blanc, Cross, etc; Leather portfolio; High-quality business card holder)
  • Personal Items: (Jewelry, cuff links; Amazon.com gift certificates; Etsy gift certificates; Watch case)
  • Items for Home or Office: (Pottery from your local artist, or one from the area where the conference is held; Framed art work, perhaps from Spartanburg)

If you have any questions regarding the Raffle or the Silent Auction Donation, please contact Charter Morris, Chair Elect NAFSA Region VII.

Campus Tours

This year, Region VII will offer tours to 4 local campuses with the maximum capacity indicated by each. A nominal fee of $12 to cover transportation will be charged during the conference registration process if you wish to participate.

Schedule

Campus Depart Return
University of Memphis From the Peabody at 9:00 a.m. From University of Memphis at 11:30 a.m.
Rhodes College From the Peabody at 9:00 am From Rhodes College at 11:45 a.m.
Lemoyne Owen College From the Peabody at 9:30 a.m. From Lemoyne at 11:45 a.m.
St. Jude Medical Center From the Peabody at 9:00 a.m. From St. Jude at 11:30 a.m.

Expo Sales

Purchase now

Special Membership Offer

Find out how to save 50% on NAFSA membership. Icon PDF 16

*Only available to NAFSA regional conference attendees who have never been members of NAFSA or whose previous membership expired on or before July 1, 2017.

Previous Conferences

Future Conferences

  • 2018: Memphis, Tennessee
  • 2019: Orlando, Florida
  • 2020: TBA. Stay tuned.