Spain Visa Regulation Updates

July 03, 2018

 

The following information is designed to assist education abroad advisers as they guide their students to obtain a student visa to study abroad. NAFSA's EA Consular Affairs Liaison Subcommittee members review these pages regularly for accuracy, but the consulate to which the student applies for a visa may change its procedures. Students and advisers should confirm specific procedures with each relevant consulate.

Boston Consulate

July 2018

Appointments

The Consulate General of Spain in Boston accepts requests for visa appointments for residents of Maine, Massachusetts, New Hampshire, Rhode Island and Vermont. Students seeking to apply for a visa must have a confirmed appointment, which can only be made through the Consulate General of Spain in Boston website. Students should secure an appointment that is between 3.5 and 1.5 months from their departure date to account for processing times. A visa cannot be issued more than 90 days prior to departure.

Batch Appointments
Batch appointments are accepted at this location. University or program representatives must send an email to cog.boston@maec.es requesting an appointment, and should include any known details such as the approximate number of visa applications he or she will come with, and a range of available date (for example, what is the earliest date you could come after your application deadline has passed?). Only one appointment per university/program will be permitted.

Representatives must submit all required materials listed on behalf of the student, and should also include a signed document indicating their name, position, institution and the number of visa applications they are leaving with the Consulate. A list of names, either included on this document or as a separate document, is also preferred.

For batch appointments, university representatives will be required to provide an authorization letter from the student allowing the school to obtain their visa. There is no specific form, however, it must have the following:

  1. Indicate the student is giving permission for their school to take the visa appointment on their behalf.
  2. Be signed and dated
  3. Be notarized

Required Materials

The following documents must be submitted when applying for a student visa. Full details can be found on the Consulate General of Spain in Boston website.

  • 1 National Visa Application, printed double-sided
  • 1 Supplemental Form, completed in all capital letters
  • Passport
  • 1 passport photo
  • Letter of Acceptance from host institution in Spain or US institution
  • Proof of Health Insurance
  • Proof of Financial Means

A photocopy of each document must be submitted. Photocopies should be clipped together, and presented in the same order as the original documents.

Non-US citizens are required to present an original and photocopy of their Green Card or US Visa, whichever is applicable, in addition to these materials. Students applying for a visa exceeding 180 days should consult the website for additional requirements.

Fees
The Consulate General of Spain only accepts money orders as the form of payment for visa applications. All money orders are made payable to the Consulate General of Spain, and all fees paid are non-refundable.

The current fee for US citizens is $160.
The current fee for non-US citizens is $71.

Canadian citizens are asked to send an email tocog.boston@maec.esfor visa fee information.

It is advised that all applicants confirm fees listed on the website.

CHICAGO CONSULATE

June 2018

Students are required to make an appointment to drop off their visa applications. If a student is unable to visit the consulate in person, they can authorize a parent/custodian via a notary form to drop off the application. In this case, students will need to appear at the consulate to pick up their visa.

Important Appointment Reminders:

  • Monday and Friday appointments are filled faster than the rest of the week.
  • Before making an appointment, please check the Chicago Consulate's closing days

Student Visa Requirements:

You can find the student visa requirements on The Chicago Consulate's website here: http://www.exteriores.gob.es/Consulados/CHICAGO/es/ServiciosConsulares/Serviciosconsularesenchicago/Documents/documentosvisados/estudiante.pdf

Batch Processing::

April 2018

Universities/Programs that wish to batch process should apply between the following dates: mid-April to mid-May for fall semester (April 23 to May 18 in 2018) and mid-September to early October for spring semester (September 18 to October 6 in 2017).

To schedule an appointment: Email cog.chicago.vis@maec.es no later than 10 days before the earliest appointment date, with the subject: GROUP VISA APPLICATION. List the day you would like to come, the number of students you are applying for and confirm you understand the terms and agree with them.

IMPORTANT, PLEASE READ CAREFULLY:

  1. There is a minimum of 5 Students in order to apply in a group (compared with 10 students from previous years).
  2. An authorized person employed by the university/program (must have an university/program ID) must come to the Consulate to drop off and pick up the student visa group package along with a letter from the university authorizing him/her to drop off and pick up the whole group visa package.
  3. Provide a written list with the name of each student applying for a Visa. This list must include:
    • The last name and name of the student.
    • The length of stay in Spain, along with the name of the university in Spain.
    • The amount paid depending on their nationality.
     
  4. Each package with all the student applications and requirements must be organized by programs (study for more of 180 days or less than 180 days and by the university and city of destination).

REQUIREMENTS TO BE PRESENTED WITH EACH SINGLE APPLICATION:

  1. The Student visa requirements have been updated: http://www.exteriores.gob.es/Consulados/CHICAGO/es/ServiciosConsulares/Serviciosconsularesenchicago/Documents/documentosvisados/estudiante.pdf
  2. In order to meet the medical certificate requirement (student visas over 180 days) a new template is posted and here: http://www.exteriores.gob.es/Consulados/CHICAGO/es/ServiciosConsulares/Serviciosconsularesenchicago/Documents/documentosvisados/medicalcertificate.pdf
  3. 1 Money order per applicant, payable to the Consulate of Spain, the money must state the printed name of the student and the correct fee ($160 for American citizens. $71 for rest of countries, $41 for Russia, Ukraine, Macedonia, (ARYM), Montenegro, Serbia, Bosnia-Herzegovina, Albania y Moldavia​) The Student visa fee is paid ONLY by single money order.
  4. The application should be signed by the student (please, don’t forget to fill out all the boxes, especially the days of studies and the day of entering in Spain (number 21).
  5. Provide a notarized authorization signed by each student, authorizing the person submitting the group on the student’s behalf TO DROP AND PICK UP the visa.
  6. One acceptance letter that should include the following:
    • The name of the program in Spain
    • The complete address in Spain
    • The first and last name of the program contact person in Spain
    • Email and phone number of the program contact person in Spain
    • Dates of studies in Spain
    • If the student have a scholarship or grant.

    This acceptance letter must be in the back of the file, facing out, along with a photocopy of the students passport.

  7. Letter of acknowledgment, signed by each student (the Consulate will provide a template of this letter), in which he/she acknowledge that once the group is delivered by the representative, the representative/student CAN NOT pick up a passport from the Consulate until the end of the process (4 - 7 weeks).
 

HOUSTON CONSULATE

Student Visa Requirements

The Spain Houston consulate website contains detailed information about the list of documents required in order to apply for a visa.

You can apply for a visa at this consulate if your permanent or current address is in Alabama, Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, Tennessee and Texas.

FAQs:

  • Where can I get a background check and Apostille? You can find all the information regarding background checks and Apostilles here.
  • What are the requirements for the medical certificate? You can find a template that your doctor can use here. It must have an original signature and stamp from the doctor.
  • Can I apply for my visa through a representative? This consulate does not accept representatives. Every applicant needs to apply in person.

APPOINTMENTS
The Consulate of Spain in Houston only accepts in person applications. Every applicant is required to make an appointment here.

One appointment per person is required. Each applicant is NOT allowed to schedule more than 1 appointment. If you have more than 1 appointment, all of your appointments will be cancelled.

If you are having problems rescheduling an appointment and you are not able to change it online, please contact the consulate via email.

Applications will absolutely not be accepted without an appointment.

The visa process takes around 4 weeks from the day all documents are presented. During busy times (May-August; October-December) the appointments fill up very quickly and it may be difficult to find an open slot. We recommend applicants access the Consulate's website frequently to check for cancellations.

REQUIRED MATERIALS:

  • National Visa Application Form
  • Original Passport
  • ID: US Driver’s License, US State IS, or current Student ID
  • Two Passport-sized photos
  • Acceptance Letter: Letter from the Spanish University written in Spanish and letter from university of US program. A scanned copy will suffice as long as it is clearly legible.
  • Evidence of Funds: Proof of financial aid or scholarship must specify that the funds will be used for the study abroad program and not for tuition. If the banks statement option is chosen, bank statements must be from personal accounts. Business accounts will not be accepted.
  • Health Insurance
  • Background Check (only for programs over 180 days)
  • Medical Certificate (only for programs over 180 days)

The Passport can be sent to the applicant under his/her responsibility. The applicant must provide a pre-paid self-addressed envelope with tracking number. Only USPS Priority or Express mail will be accepted. If the applicant resides in Houston, they must pick up their passport in person.

BATCH PROCESSING
University representatives must email the Consulate (cog.houston@maec.es) in order to set up an appointment for batch processing. Please, do not schedule an appointment through the online system.

LOS ANGELES CONSULATE

Considerations for student visa applications at the Spain Consulate in Los Angeles:

Batch Processing:

Study abroad program directors and/or coordinators may act as legal representatives for a group of students. Each student must include with their application a notarized letter authorizing the university to apply on their behalf. Then the university may designate a university representative.

Each application in a batch requires an individual appointment. The Consulate can accept up to 25 applications per day. Therefore, if you have a group of 50 applications, you need to reserve two full days of appointments. Call the Consulate early on to reserve appointments for batch processing.

The representative from the university must take all of the applications to the Consulate in person at the time of the first appointment. It is not necessary for the university representative to stay at the Consulate for all of the appointment times.

The applications in the batch must be grouped by program or university of destination in Spain and the application documents must be in the same order as listed on the Consulate's website.

The fees for the batched applications should be paid in as few money orders as possible. Each money order can be up to $1,000. Therefore, 50 applications with a visa fee of $160 require 8 money orders for $1,000 each.

When the visas are ready, they will be affixed inside the passports. The passports will be returned via mail to the individual students using the USPS Prepaid Priority Mail envelope with tracking provided with the individual's application materials. The envelope must be prepaid and the address label must be correctly filled out with the student's name and address in both the "To:" and "From:" fields. The "Signature Required" box must be checked. It is the individual applicant's responsibility to keep a copy of the sender's receipt along with the tracking number. The Consulate can only send passports to addresses within the U.S.

If an individual student cannot apply in person:

A legal representative (only parents or guardians) may apply for the visa in person in place of an individual student.

If a parent applies in place of the student, a notarized letter from the student authorizing the parent to apply for the visa must be presented with the visa application.

If the student is out of the country with their physical passport at the time of application, a parent can submit a certified color copy of the passport with the visa application.

When the visa has been processed, the student must appear in person to pick up their visa since an in-person appearance at the Consulate is required for all applicants. If a physical passport wasn't presented with the application, the student must present the physical passport in person to have the visa affixed inside of it.

MIAMI CONSULATE

July 2018

Appointments
The Consulate General of Spain in Miami, FL has jurisdiction over Florida, Georgia and South Carolina. As of 1/10/2018, individual student applications are taken on a walk-in basis, Monday through Friday between 8:30-11:30am, excluding posted holidays.

Batch Appointments
Batch appointments are accepted at this location. University or program representatives must send an email to cog.miami.vis@maec.es requesting an appointment and should include any known details such as the approximate number of visa applications he or she will come with, and a range of available date (for example, what is the earliest date you could come after your application deadline has passed?). Only one appointment per university/program will be permitted.

Representatives must submit all required materials listed on behalf of the student and should also include a signed document indicating their name, position, institution and the number of visa applications they are leaving with the Consulate. A list of applicant names and study abroad program, either included on this document or as a separate document, is also preferred.

For batch appointments, university representatives will be required to provide an authorization letter from the student allowing the school to obtain their visa. There is no specific form, however, it must have the following:

  1. Indicate the student is giving permission for their school to take the visa appointment on their behalf.
  2. Be signed and dated
  3. Be notarized

University representatives are requested to organize applications by program.

Required Materials
The following documents must be submitted, in the order shown below, when applying for a student visa. Full and current details can be found on the Consulate General of Spain in Miami website.

  • Passport, original
  • Consular fee, Money Order ONLY
  • 2 National Visa Application, completed and each signed in ink
    • 2 passport photos, one glued to each application
  • Driver’s license and/or Student ID card, original (not applicable for batch processing) and copy
  • Permit to return to U.S.: Green Card (if not U.S. national) valid U.S. student visa or work permit (stamp on the passport), original (not applicable for batch processing) and copy
  • Certificate of Acceptance, issued in Spain, copy
  • Proof of health insurance
  • Proof of Means of Support

Students should always retain a full copy of their application materials.

Students applying for a visa for a study period of more than 6 months will need to submit both a Medical Certificate, translated into Spanish, and a Certificate of Criminal Record.

Students presenting their application will have the option of returning to the Consulate to pick up their passport when the visa has been processed (notification of completion will be sent to student via email) or the student can choose to leave a self-addressed, stamped USPS Express-Mail envelope. No other currier service is accepted.

For batch processing, a sufficient quantity of self-addressed, stamped USPS Express-Mail envelopes to hold all passports are required.

Fees
The Consulate General of Spain only accepts money orders as the form of payment for visa applications. All money orders are made payable to the Consulate General of Spain, and all fees paid are non-refundable.

The current fee for US citizens is $160.
The current fee for non-US citizens is $71.

Canadian citizens are asked to send an email to cog.miami.vis@maec.es for visa fee information.

It is advised that all applicants and advisors confirm fees and requirements listed on the website.

NEW YORK CONSULATE

July 2018

Individual applications will no longer be accepted. Applicants can only complete the student visa process through the university or study abroad program. Individual applications received by mail will no longer be accepted.

The New York Consulate will only process visas from universities or study abroad programs that are located within their jurisdiction. The university or study abroad program must work directly with the Consulate to process all student visa applications that they receive, through a single representative.

The representative must request an appointment with the Visa’s Department, sending an email to cog.nuevayork@maec.es.

The representative will bring a list with all the applicant’s first and last names, nationalities and total amount of the fees.

Fees must by paid with a single money order, or with a check from the university/study abroad program bearing the name and logo of the organization for the total amount.

The university representative must deliver in person all the required documentation at the consulate and collect all the passports with the visas at the end of the process.

Batches sent by mail will only be accepted if previously agreed by the university or program representative with the visa department.

Applications must clearly be classified by duration and destination: They must be organized according to university/city and duration of the program.

Up to 180 days

More than 180 days

The consulate reserves the right to decline the entire group of applications if any of them does not fulfill all the specific requirements. Read the list of specific requirements.

Read the list of specific requirements.

SAN FRANCISCO CONSULATE

Student Visa Requirements

The San Francisco consulate website contains detailed information regarding the documents required to apply for a visa.

Policy Change Effective July 2017

Students can no longer receive their visa in the mail from the consulate. New policy states students must pick up their visa personally at either the San Francisco consulate's location or an honorary consulate. Parents or legal representatives are not permitted to pick up a visa on a student's behalf. Honorary Consular offices information can be found here.

Impact on visa application process: Students wishing to pick up their visa from an honorary consular location must include a letter detailing the location where they wish to claim their visa at the time they apply for the visa. The letter must include the following:

  • Student first and last name
  • Student phone number
  • USPS Express envelope with mailing label with "From" Consulado General de España en San Francisco 1405 Sutter Street, San Francisco, CA 94109. The "To" field should state the address of the preferred Honorary Consular location.
  • Declaration statement: "I authorize the Consulate of Spain to mail my passport and visa to the Honorary Consul located at [insert address]. Should the mail get lost I waive any responsibility from the Consulate of Spain regarding the loss of my passport and visa. I hereby declare that I will personally appear in front of the Honorary Consul to collect my passport and visa before departing the USA for Spain."

According to consular authorities, this policy is in effect indefinitely. It is not yet reflected on the consulate's website. Contact. cog.sanfrancisco.vis@maec.es for further details.

Frequently Asked Questions

Where can I get a background check and Apostille?
You can find all the information regarding background checks and Apostilles here.

What are the requirements for the medical certificate?
You can find a template that your doctor can use here. It must have an original signature and stamp from the doctor.

Can I apply for my visa through a representative?
This consulate does not accept representatives. Every applicant needs to apply in person.

How do I know when my visa is ready to pick up?
In order to check the status of your visa application, please follow the instructions as shown on your visa receipt given to you by the Consulate General when you submitted your application. The receipt should include the website where you can check your visa status, also located here. Under the barcode, you will find your unique reference number to access your visa tracking. Remember, "resuelto" means your visa has been approved and is ready to be picked up from the Consulate General of Spain in San Francisco Monday-Friday 12:00-1:30 p.m. Students requesting to pick up visas from an Honorary Consular office can expect the San Francisco consulate to send their visa in Express mail and for it to arrive within 1-2 business days. Contact the Honorary Consular office directly to confirm the visa has arrived before traveling to the location to pick up your visa.

Appointments

The consulate of Spain in San Francisco only accepts in person applications. Every applicant is required to make an appointment here.

One appointment per person is required. Applications will absolutely not be accepted without an appointment.

Due to a temporary lack of human resources, appointments fill up months in advance and it may be difficult to find an open slot. We recommend applicants access the Consulate's website frequently to check for cancellations at earlier dates if necessary.

Batch Processing

University representatives must email the Consulate (cog.sanfrancisco.vis@maec.es) in order to set up an appointment for batch processing. Please, do not schedule an appointment through the online system.

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