Pre-Arrival Materials

The following schools offer pre-arrival materials that are sent to the scholar before arriving at their institution:

• University of Illinois at Urbana-Champaign
• Indiana University
• University of Kentucky
• Ohio State University

University of Illinois at Urbana-Champaign

The University of Illinois at Urbana-Champaign sends a cover letter and their J-1 Program Handbook to their scholars along with the DS-2019.

Topics covered in the handbook are:

• Important documents
• Activities of J-1 EV
• Time limits
• Employment
• Cross-cultural experience
• Two-year home residence requirement
• Health insurance
• Travel
• Income tax
• Extensions
• Immigration procedures
• Dependents
• Departure
• Reminders

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Indiana University

Indiana University sends a letter to the inviting department and a welcome and information piece that goes with the DS-2019 to scholar. IU also provided us with the form they use to gather information for preparing the DS-2019.

• Request form for J-1 Visa Certification
• Demartment Cover Memo

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University of Kentucky

The University of Kentucky sends an information letter to the inviting department and a letter to the scholar that accompanies the DS-2019.

• Letter to the department
• Letter to the scholar

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Ohio State University

Ohio State University sends materials in the envelope with the DS-2019.

• Post It attached to the DS-2019
• Welcome and information letter
• Handout
  • Obtaining a visa
  • Canadian citizens
  • Change of status for those currently inside the U.S.
  • SEVIS
  • Office of International Education
  • Health insurance
  • Housing
  • Travel to campus
  • Information about university and city
• 10 points to remember when applying for a nonimmigrant visa (from NAFSA)
• The Exchange Visitor Program (brochure of the U.S. Department of State)
• Health Insurance company brochure

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