NAFSA 2020 Annual Conference & Expo

We are now seeking poster proposals for NAFSA 2020. Posters are a unique opportunity for presenters to have one-on-one interactions with attendees. No presentation experience is necessary to submit. Submit before December 11 at 2:00 p.m. EST to share your innovative best practices, model programs, and influential research!

Preparing Your Exhibit Space

Explore the exhibitor calendar, including key deadlines and the NAFSA 2020 expo hall schedule, and browse helpful resources from NAFSA and Freeman Decorating Services for preparing your exhibit space.

NAFSA 2020 Expo Hall Schedule

Exhibitor Installation (Set-Up)*
Sunday, May 24, 2020 8:00 a.m. - 5:00 p.m.
Monday, May 25, 2020 8:00 a.m. - 5:00 p.m.
NAFSA 2020 Expo Hall Hours*
Tuesday, May 26, 2020 8:30 a.m. - 3:30 p.m.
Wednesday, May 27, 2020 8:30 a.m. - 5:00 p.m.
Thursday, May 28, 2020 8:30 a.m. - 5:00 p.m.
10:15 a.m. - 1:00 p.m.: Dedicated Expo Hall Time
Friday, May 29, 2020 8:30 a.m. - 11:15 a.m.
Expo Hall Dismantling (Tear Down)**
Friday, May 29, 2020 11:15 a.m. - 5:00 p.m.

*During regular show hours, all children under the age of 16 must be accompanied by an adult. No children under the age of 16 are permitted on the show floor during installation and dismantling hours.

**The Expo Hall will be open only to exhibitors with proper credentials during installation and dismantling hours. No children are allowed on the show floor during installation and dismantling hours. All exhibitors are required to wear closed toe shoes when on the show floor during these times.

Important Dates and Deadlines

Exhibitors are required to submit payments and complete their exhibitor profiles within the booth management portal.

Important Dates
Booth purchase date Submit 50% deposit online by credit card. Payments by check or wire transfer are allowed to be submitted 30 days after booth purchase.
January 24, 2020 All final payments and exhibitor tasks due in booth Management portal.
February 7, 2020 Large pavilions submit list of participating institutions for online interactive floor plan listing.
March 2, 2020 Registration and housing opens
April 10, 2020 Early Bird registration ends

Freeman Decorating Services Resources

Freeman Decorating Services is the official general services contractor for NAFSA 2020. Fully paid exhibitors will be sent the Freeman Exhibitor Service Manual (ESM) in late February 2020 to plan their booth furnishing and set-up. Listed below are additional resources provided by Freeman to guide you through your exhibiting experience.

It’s important that you review IAEE’s Rules and Regulations prior to making any booth arrangements with Freeman.