All exhibit space has been booked. There is currently a waiting list. Contact Jane Clarke or Leigh Poole ([email protected]) to add your organization to the wait-list.

Limited sponsorship and advertising opportunities are still available. Please contact Jane Clarke or Leigh Poole for more detailed information.

We are delighted by your interest in possibly exhibiting/advertising/sponsoring the biregional conference in Puerto Rico. If you have any questions about the following information, please feel free to contact us at [email protected].

Please read the information below carefully and then click on the Exhibitor Registration link (to the right) to begin the registration process. For your convenience, specific information regarding exhibitor benefits, fees, opportunities to advertise / sponsor events, refund policies/deadlines, and general information can be found below.

Exhibitor Information

Exhibitor Early Registration
(Postmarked by 9/19)
Regular Registration
(Postmarked by 9/28)
On-site/Late Registration
(Pending Space and Availability)
1 Table $750 $850 $1,000
  *Second Exhibitor for the same organization would pay the same registration rate as a regular conference attendee.
*Exhibitors planning to bring more than one representative to the conference should use the paper-based registration process.

Exhibitors Receive

  • One 6-ft table with one long black tablecloth
  • Two chairs
  • All exhibitors will be listed in the program (Ads in the program are separate)
  • Conference meals as follows (for 1 exhibitor only):
    • Opening Reception (on Monday night)
    • Plenary Lunch (Tues.)
    • Regional Business Lunch (Wed.)
    • One complimentary entry for all-conference / off-site event (Wed. night)
  • Breakfasts are also included during the dates of the conference IF exhibitor(s) stay in conference hotel

Advertising Opportunities

Ad Option Exhibitor Non-Exhibitor
Inside Front Cover (1 full page, color) $900 (N/A)
$1,000 (TAKEN)
Inside Back Cover (1 full page, color) $900 $1,000
Back Cover (1 full page, color) $1,000 (TAKEN)
$1,100 (N/A)
Full page b/w $600 $700
Half page vertical b/w $400 $475
Half page horizontal b/w $400 $475
Quarter page b/w $300 $375
Registration Packet Flyer $425 $525

Sponsorship Opportunities 

Sponsorship Opportunity Platinum Gold Silver Bronze Number Available
All-Conference Dinner & Closing Celebration $12,000 (TAKEN) $5000 $3000 $1750 1 Platinum & 3 per Gold/Silver/Bronze levels
Plenary Luncheon $10,000 $5000 $3000 $1750 1 Platinum & 3 per Gold/Silver/Bronze levels
All Conference Opening Event $7000 (TAKEN) $5000 $3000 $1750 1 Platinum & 3 per Gold/Silver/Bronze levels
Audio Visual $5000 $2500 $1000 $750 1 Platinum & 3 per Gold/Silver/Bronze levels
Raffle Prizes $1000 $750 $600 N/A 1 Platinum & 2 per Gold/Silver levels
Coffee Breaks N/A $1000 N/A N/A 3 (one per break)
Transportation to Closing Celebration N/A $1000 N/A N/A 4 available
Newcomer’s Orientation N/A $500 N/A N/A 2 available
Regional Business Lunches N/A $500 N/A N/A 4 for Region III 9 for Region VII
Poster Fair N/A $500 N/A N/A 3 available

 *Please contact Leigh Poole or Jane Clarke at [email protected] for information about additional sponsorship opportunities not listed in this document (i.e., Exhibitor Passport Program, Exhibit Hall Grand Opening, Travel Grants, Newcomer’s Welcome Gifts, Conference Bags (Taken), Conference Badges (Taken), etc.). 

Payment Options and Registration Information

  • We are pleased to offer payment options via check or credit card for the biregional conference in Puerto Rico.
  • Exhibitor registration is available online and via a paper-based registration form.  Click on the Exhibitor Registration link above (upper-right box) to begin the Exhibitor Registration process.  
  • Exhibitors using the paper-based process need to complete the paper registration form and fax it to the number listed on the form with their check and/or credit card information included.  
  • Please note that registration must include full payment.
  • If paying by check, please list names of all registrants on your enclosed check and on your paper-based form to receive the appropriate registrations.
  • Make checks payable to NAFSA (Regions III & VII) – Tax ID # 13-1878953
  • To confirm registration has been received, call 1-800-350-0111 or 212-460-9700.

Refund/Cancellation Policy

  • 100% refund provided written notification is received by email by September 19, 2012.
  • 50% refund provided written notification is received by email between September 20, 2012 and October 1, 2012.
  • No refunds after October 2, 2012. 
  • In case of an emergency / special situations (e.g., natural disasters), special requests may be considered on a case-by-case basis. 
  • Submit all refund or cancellation requests via email to [email protected]


Region III Region VII

Jane Clarke, Development Chair

Leigh Poole, Chair-Elect

US Associate Director for Study Abroad

Associate Director, International Student Life

Edge Hill University

University of Georgia

Office: 817-570-0805

210 Memorial Hall

Cell: 214-587-8477

Athens, Georgia 30602

Email:  [email protected]

Office:  706-542-5867


Fax:  706-583-0006


Email:  [email protected]