SEVIS II Stakeholders Conference (March 10-12, 2009) A March 10-12, 2009 “SEVIS II Stakeholders Conference” sponsored by the Student and Exchange Visitor Program (SEVP) and the Department of State Exchange Visitor Program (EVP) included an update on SEVIS II development from SEVP, EVP and the SEVIS II contractors, Booz Allen Hamilton, plus the opportunity for workshop participants to provide feedback, ask questions, and voice concerns.

SEVP also recently announced that a SEVIS II Batch Conference will be held May 5 and 6, 2009, in the Washington, D.C. area.

NAFSA’s International Student/Scholar Regulatory Practice Committee (ISS-RP) has established a SEVIS II Task Force, co-chaired by Lori Reynolds of American University and Helene Robertson of The Catholic University of America. The attached update, which is a summary of key points made during the March 10-12th “SEVIS II Stakeholders Workshop,” is based on information provided by the SEVIS II Task Force.

Note: SEVP is still in the early stages of SEVIS II design and development, so some of this information may change. For example, SEVP has already altered some of their plans in response to feedback they received at the March workshop and during other recent meetings with stakeholders. Also, some aspects of SEVIS II will require regulatory change; proposed regulations are currently being drafted and there will be a public comment period once they are published.

Key Points from the SEVIS II Stakeholders Workshop

  • SEVIS II customer accounts and the Immigration Identification Number (IIN)
  • SEVIS II as a Paperless System – With Some Exceptions
  • Defining our Academic and Exchange Programs in SEVIS: the SEVIS II 1-17 and DS-3036
  • Reporting
  • Student/Exchange Visitor Access to SEVIS II
  • Timelines and SEVIS II Modules, Implementation Timelines, and Batch
  • SEVIS II Deployment Timelines

Suggestions from the SEVIS II Task Force for Things You Can Do Now to Prepare for SEVIS II

Given that much of SEVIS II is still in development and subject to change, it’s too early to offer a definitive game plan for SEVIS II implementation on our campuses.
  1. If you are a PDSO or an RO, look at your I-17 or DS-3036 to see if it accurately reflects your program – keep in mind that once the new I-17 and DS-3036 are available, you will need to update those forms since the newer versions will require greater detail than the current forms
  2. Identify other offices on your campus you may need to collaborate with in the updating of I-17s and DS-3036s, including offices that can assist, if necessary, with ensuring that plans of study are matched with appropriate CIP codes.
  3. Think about the requirement that foreign nationals create their customer account (the IIN) first before you can issue an immigration document. How does this affect your current processes? Identify what information needs to be updated with this change in process (websites, handouts, any admissions materials?) Don’t change the information yet, just know what may need to change
  4. Begin to think about a general institutional implementation strategy and who the stakeholders are at your institution. For example, think about who at your school might be involved in reestablishing the “Degree Plan” that lists all of the programs of study, and associate each program with a CIP code and with an “academic calendar” (session start and end dates.)
  5. Begin to think about a general strategy for educating current students and exchange visitors on the changes – don’t get bogged down in specifics yet. Just identify how you’ll notify students and EVs of the change.
  6. Remember that SEVP has developed a detailed plan that they will use to handle the migration of data from SEVIS I to SEVIS II. There may be instances in which SEVP will ask schools to confirm the accuracy of some of their data, but SEVP has stated that they do not plan any large scale “validation projects.”
  7. Check the NAFSA SEVIS II Update website for more updates. SEVP and NAFSA are both committed to developing training materials and guidance to assist you in the transition to SEVIS II, and information about training materials will be posted to this website once these materials have been developed.
  8. Watch for opportunities to provide feedback through the SEVIS II Taskforce. From time to time the SEVIS II task force will request feedback from the NAFSA membership on specific questions. Currently the SEVIS II Task Force is requesting feedback on what the “domestic” I-20s and DS-2019’s should look like; if you have an idea or a design concept for the form(s), please forward them to the co-chairs of the SEVIS II Task Force by e-mail or submit through Report an Issue
SEVIS II Stakeholders Conference (March 10-12, 2009) 2009-04-06 SEVIS II Stakeholders Conference (March 10-12, 2009) pdf