2015 Region XI Conference - Exhibitor Information
Thank you for your interest in exhibiting. At this time, we are at full capacity and are no longer accepting exhibitor registrations. If you are still interested in participating in the conference, you are able to purchase Registration Packet Inserts via the Sponsorship and Advertising page.
The cost of exhibiting includes:
- One individual conference registration*
- A table with two chairs
- Attendance at Opening Reception, Breakfast (2), and Luncheon (2)
- Wireless internet access
*Other representatives attending the conference must complete an individual conference registration form, which may be obtained off of the Region XI website when general registration begins
Set-up is on Tuesday, October 20 between 3:00 p.m.-7:00 p.m. The opening reception will take place in the exhibit hall on Tuesday evening, so we ask that you be completely set up before this time.
The exhibit hall hours are Tuesday, October 20, 7:00 p.m.-9:00 p.m.; Wednesday, October 21, 7:00 a.m.-5:00 p.m.; and Thursday, October 22, 7:00 a.m.- 2:00 p.m.
Please note that this year we may be unable to accommodate a secure storage area outside of exhibiting hours and individuals are encouraged to store their valuables in their rooms for safekeeping. In an effort to ensure more traffic in the exhibit area, we will be holding the Opening Reception on Tuesday evening and scheduled coffee breaks on Wednesday and Thursday in the exhibit area.
Conference Attendee List
We will be emailing the list of conference attendees to all exhibitors once we have received the list.
All materials can be sent directly to the Hartford Marriott-Farmington at 15 Farm Springs Road, Farmington, CT 06032. Please make sure your boxes list your company name and state that they are for the NAFSA conference.
The hotel will begin accepting materials on Friday, October 16. Please note the hotel will be unable to accommodate the early arrival of any materials, so please plan accordingly.
All exhibitors must complete the “Shipping Information Task” on the Exhibitor portal (link provided in initial registration confirmation email), and choose the number of boxes that will be sent to the hotel.
Shipping fees are assessed as follows:
- 1-10 pounds: $5.00* per package
- 11-25 pounds: $10.00* per package
- 25-50 pounds: $25.00* per package
- 51 + pounds: please consult with NAFSA Region XI
* plus 22% hotel service charge.