NAFSA 2021 Annual Conference & Expo

NAFSA: Association of International Educators, the world’s largest association dedicated to international education and exchange, invites you to the NAFSA 2021 Annual Conference and Expo in Orlando, Florida! Be a part of the most diverse and comprehensive global event attended by professionals from across the field.

We are now accepting session, workshop, and poster proposals.

Preparing Your Exhibit Space

Explore the exhibitor calendar, including key deadlines and the NAFSA 2021 expo hall schedule, and browse helpful resources from NAFSA and Freeman Decorating Services for preparing your exhibit space.

NAFSA 2021 Expo Hall Schedule

Exhibitor Installation (Set-Up)**
May 30, 2021 8:00 a.m. - 5:00 p.m.
May 31, 2021 8:00 a.m. - 5:00 p.m.
NAFSA 2021 Expo Hall Hours*
June 1, 2021 8:30 a.m. - 3:30 p.m.
June 2, 2021 8:30 a.m. - 5:00 p.m.
June 3, 2021 8:30 a.m. - 5:00 p.m.
10:15 a.m. - 1:00 p.m.: Dedicated Expo Hall Time
June 4, 2021 8:30 a.m. - 11:15 a.m.
Expo Hall Dismantling (Tear Down)**
June 4, 2021 11:15 a.m. - 5:00 p.m.

*During regular show hours, all children under the age of 16 must be accompanied by an adult. No children under the age of 18 are permitted on the show floor during installation and dismantling hours.

**The Expo Hall will be open only to exhibitors with proper credentials during installation and dismantling hours. No children are allowed on the show floor during installation and dismantling hours. All exhibitors are required to wear closed-toe shoes when on the show floor during these times.

Important Dates and Deadlines

Exhibitors are required to submit payments and complete their exhibitor profiles within the booth management portal. Click the yellow “Manage Your Booth” button to access this portal.

Important Dates
Booth purchase date Submit 50% deposit online by credit card. Payments by check or wire transfer are allowed to be submitted 30 days after booth purchase.
January 29, 2021 All final payments and exhibitor tasks due in the booth Management portal.
February 5, 2021 Large pavilions submit a list of participating institutions for online interactive floor plan listing.
March 1, 2021 Registration and housing opens
April 12, 2021 Early Bird registration ends

Freeman Decorating Services Resources

Freeman Decorating Services is the official general services contractor for NAFSA 2021. Fully paid exhibitors will be sent the Freeman Exhibitor Service Manual (ESM) in late February 2021 to plan their booth furnishing and set-up. Listed below are additional resources provided by Freeman to guide you through your exhibiting experience.

It’s important that you review IAEE’s Rules and Regulations prior to making any booth arrangements with Freeman.