Submission Policies

Annual Conference & Exposubmit a proposal

All session, workshop, and poster presenters are required to adhere to NAFSA’s terms and conditions. Please review the following policies prior to submitting your proposal.

Travel And Conference Registration

All presenters, including session and poster presenters, are required to register for the NAFSA Annual Conference. The cost associated with attending the NAFSA Annual Conference, including registration, is the responsibility of the individual presenters. Workshop trainers are reimbursed a portion of their costs for lodging, meals, and materials as outlined in the workshop proposal form. Presenters and workshop trainers are not provided with honoraria or registration discounts. Please note: all presenters are required to be on-site, and are not encouraged to call in.

Noncommercial Policy

NAFSA education programs at the annual conference are learning experiences and are noncommercial. Under no circumstances should a preconference workshop, general conference session, or poster presentation be used for direct promotion of a speaker's product, service, or other self-interest.

NAFSA’s Statement Of Ethical Principles

All proposal submitters should be aware of NAFSA’s Statement of Ethical Principles and apply and incorporate the principles as appropriate when developing content for educational offerings presented at the NAFSA conference. If you plan to present the work or research of others in writing on your materials, you must attribute the sources in full and in writing on the materials.

Presentation Limits

An individual may be listed in any number of proposals; however, it is NAFSA’s policy that an individual, regardless of role, may present in no more than two conference sessions and one poster per fair. An individual may present three posters but they must all be in different fairs and time bands. Workshop trainers are limited to participation in one preconference workshop.

Limits On Number Of Presenters

The number of presenters listed in a proposal should reflect the needs of the format selected. For all session presentations, a maximum of four individuals (including the chair) are permitted.

  • Preconference workshops: Workshops should have no more than four trainers.
  • 60-minute sessions: Sessions may be led by a single presenter or as many as three presenters plus one chair, for a maximum of four people.
  • 25-minute sessions: This new type of session may only have up to two presenters.
  • Posters: Posters can have no more than two presenters.

Proposal Deadlines

Session & Workshop Proposals
August 21, 2019
2:00 p.m. EDT

Poster Proposals
December 11, 2019
2:00 p.m. EST