All session, workshop, and poster presenters are required to adhere to NAFSA’s terms and conditions. Review the following policies prior to submitting your proposal.
Travel and Conference Registration
All presenters, including session and poster presenters, are required to register for the NAFSA Annual Conference. The cost associated with attending the NAFSA Annual Conference, including registration, is the responsibility of the individual presenters. Workshop trainers are reimbursed a portion of their costs for lodging, meals, and materials as outlined in the workshop proposal form. Presenters and workshop trainers are not provided with honoraria or registration discounts.
NAFSA education programs at the annual conference are learning experiences and are noncommercial. Under no circumstances should a preconference workshop, general conference session, or poster presentation be used for direct promotion of a speaker's product, service, or other self-interest.
NAFSA Statement of Ethical Principles
All proposal submitters should be aware of NAFSA’s Statement of Ethical Principles and ensure they apply and incorporate the principles when developing content for educational offerings presented at the NAFSA conference. If you plan to present the written work or research of others in your materials, you must attribute all sources in full and in writing within your materials.
An individual may be listed in any number of proposals; however, it is NAFSA’s policy that an individual, regardless of role, may present in no more than two conference sessions and one poster per fair. An individual may present three posters but they must all be in different fairs and time bands. Workshop trainers are limited to participation in one preconference workshop.
Changes to Proposals
After your proposal is submitted and prior to the review period, an internal review is done for accuracy. NAFSA staff and the Annual Conference Committee reserve the right to change the Knowledge Community or submission type assigned to your proposal as deemed fit. We also reserve the right to change titles and abstracts for clarity and NAFSA style.
Limits on Number of Presenters
The number of presenters listed in a proposal should reflect the needs of the format selected.
- Preconference workshops: Workshops should have no more than four trainers.
- General conference sessions: Sessions may be led by a single presenter. For 60-minute session presentations, a maximum of four individuals (including the chair) are permitted. For 25-minute session presentations, a maximum of two individuals (including the chair) are permitted.
- Posters: Posters can have no more than two presenters.