Committee: Education Abroad Regulatory Practice (EA RP) Committee 
Position:   Consular Affairs Liaison (CAL) Subcommittee Chair and Member-at-Large
Term Dates: Two-year term, renewable for one term (maximum of 4 years) 

The Consular Affairs Liaison subcommittee of the EA RP is charged with developing relationships with visa officers at foreign consulates in the United States to clarify visa and immigration procedures and to assist Education Abroad colleagues in the field of international education. The CAL subcommittee chair is responsible for advancing and monitoring the CAL subcommittee activities and goals. In addition, the CAL subcommittee Chair serves on the EA RP. This committee is charged with identifying government-related practices and procedures that affect education abroad professionals 

Position updated June 2018

NAFSA is not currently accepting applications for this position.
Major Functions and Responsibilities
  • Implement the CAL subcommittee goals identified on the EA RP Work Plan  
  • Review, approve, and appoint new members to the CAL subcommittee including consulting with country coordinators for consular liaison applications, contacting applicant and/or references to clarify qualifications, notifying NAFSA to approve subcommittee membership or notify candidate that qualifications do not match subcommittee needs  
  • Seek applications for open positions through appropriate NAFSA and EA channels, including regional NAFSA listservs, professional contacts, and other venues  
  • Provide oversight and leadership to country coordinators and consular liaisons regarding the scope and details of their duties on the CAL subcommittee  
  • Organize and facilitate the CAL business meeting during the preconference period of the NAFSA annual conference. Provide relevant CAL subcommittee topics to be discussed at the Washington Leadership Meeting (WLM)  
  • Identify and encourage embassy and foreign consulate relationships and consider new connections for World-atLarge countries  
  • Lead all-CAL conference call each fall to prepare for regional conferences and foster CAL subcommittee cohesion  
  • Facilitate CAL country coordinator calls as necessary throughout the year and participate in quarterly country group calls as able
  • Ensure that CAL webpages on the NAFSA website are relevant and current
  • Encourage use of CAL workspace listserv through regular communication with CAL subcommittee members  
  • Prepare and submit visa session proposal(s) for the NAFSA annual conference. Confirm country coordinator presenters, coordinate with invited embassy/foreign consulate staff for breakout sessions, prepare PowerPoint, hold conference call with presenters if needed.
  • Address visa inaccuracies with US airlines by requesting updates to national airline database on visa requirement

All NAFSA leaders are expected to foster an inclusive environment and seek to learn and understand the multicultural perspectives of the committee/team, our constituents, and stakeholders to align with the NAFSA Diversity and Inclusion Statement. An expression of leadership in this area includes:

  • Engaging the committee/team to identify and implement strategies for increased personal outreach, recruitment, and onboarding for all, especially diversity-focused and underrepresented groups
  • Increasing accessibility and participation from underrepresented groups, individuals, and institutions
  • Expanding educational content within the committees’ purview through intentional outreach and recruitment of diverse presenters and institutional types in partnership with various NAFSA groups

NAFSA: Association of International Educators is a professional association driven by its Strategic Plan as established by the Board of Directors.  The success of the association depends on the productive engagement of three key constituencies: the Board, member-leaders, and staff.  Member-leaders are advocates for the association’s mission, vision, values, diversity and inclusion, and ethical principles. They align their work closely with the Board through its vice presidents and with staff to carry out the Strategic Plan. Member-leader roles are guided by objectives assigned by the Strategic Plan, by outcome accountabilities outlined in the Standing Rules, and by position descriptions for specific roles.

  • With the assistance of the CAL Representative to the EA RP, ensure that a standard visa session is offered at each NAFSA regional conference including identifying presenter(s) who will chair and submit the session. Whenever possible, identify presenter(s) who will chair and submit a state conference proposal.  Monitor that sessions are approved, prepare regional visa PowerPoint, and solicit feedback from session chairs on the sessions that took place.  
  • With assistance from the CAL Representative to EA RP, ensure that submissions to EA Visa Help receive a timely response.  
  • Under the guidance of the EA RP chair, liaise with EA KC chair regarding outreach activities at regional conferences to foster the work of the CAL subcommittee
  • Participate in regular teleconferences with the EA RP committee
  • 8-10 hours per month chairing the subcommittee
  • Meet with the EA RP committee at the Washington Leadership Meeting in February 2019 and January 2020 as well as at the annual conference if attending
  • Participate in training meetings which may be held in Washington, DC, virtually, or at the NAFSA annual conference in May
  • Demonstrated expertise in education abroad and an understanding of the needs of the field in practice areas related to US student visa procedures  
  • Ability to synthesize material and communicate it concisely, diplomatically, and effectively to an individual or the field through appropriate means
  • Willingness to adopt organization-wide perspectives and EA RP strategic priorities
  • Willingness to adopt association priorities and perspectives on volunteer development and management
  • High strategic planning, management, networking, and delegation experience
  • Strong coordination, analytical, oral and written communication skills
  • Ability to work effectively with a team and with NAFSA staff in an outcomes-based environment
  • Commitment to access and respond to e-mail in a timely fashion as well as communicate using online electronic tools/systems plus the online workspace structure
  • Willingness and ability to travel for participation and representation at NAFSA meetings
  • Manage unconscious bias in the assessment and decision-making process
  • Recognized by peers for being energetic, innovative, and visionary
  • Valid NAFSA membership through the length of the leadership term
  • Ability to meet the volunteer commitment outlined and planning calendar deadlines