Committee: Annual Conference Committee (ACC)
Position: Workshop Coordinator and Content Chair
Term Dates: January 1, 2020 - June 30, 2022

The Workshop Coordinator and Content Chair serves on the Annual Conference Committee (ACC), which leads the solicitation and review of annual conference proposals for sessions, workshops, and poster fairs. This position reports to the chair of the ACC and is a member of the ACC Executive Team. In total, this is a two-and-a-half-year commitment.

In both years of the term, the Workshop Coordinator and Content Chair is responsible for leading the creation of the annual conference professional development program to advance knowledge and skill building for the field of international education and exchange. In the first year, this position serves as Workshop Coordinator and oversees the workshop offerings for the 2021 Annual Conference & Expo. In the second year, this position serves as Chair of the Content Team of the ACC and oversees session offerings (in addition to workshops) at the 2022 Annual Conference & Expo.

Position updated July 2019

Applications are not currently being accepted.

 

Major Functions and Responsibilities

Year One (for the 2021 Annual Conference):

  • Serve as the Workshop Coordinator of the ACC.
  • Oversee the selection and review of current topics workshop (CTW) proposals to ensure a coherent, comprehensive, and cutting-edge program. The CTWs are chosen to compliment the NAFSA Core Education Program Workshop offerings.
  • Help engineer or re-engineer workshops on topics of importance not otherwise selected through the proposal process.
  • Communicate with CTW proposers to amend workshop proposals as needed to ensure interactivity and general high quality of programming.
  • Colead the virtual preparation program for trainers on content development and effective delivery.

Year Two (for the 2022 Annual Conference):

  • Serve as Chair of the Content Team of the ACC.
  • Promote the development of proposals that fit the association’s strategic directions, the conference theme, and content focus areas, while serving the professional development needs of the conference’s many audience groups.
  • Lead the review of data from previous conference evaluations to help shape the upcoming conference offerings.
  • Oversee the review of proposals and lead the creation of a balanced and comprehensive set of sessions and workshops that fit the conference theme and desired topic areas.
  • Help engineer or re-engineer sessions and workshops on topics of importance not otherwise represented (or selected) through the proposal process.
  • Facilitate the process to achieve overall programmatic balance, with a keen eye for understanding the complexities of the many audiences who attend the NAFSA conference.

All NAFSA leaders are expected to foster an inclusive environment and seek to learn and understand the multicultural perspectives of the committee/team, our constituents, and stakeholders to align with the NAFSA Diversity and Inclusion Statement. An expression of leadership in this area includes:

  • Engaging the committee/team to identify and implement strategies for increased personal outreach, recruitment, and onboarding for all, especially diversity-focused and underrepresented groups
  • Increasing accessibility and participation from underrepresented groups, individuals, and institutions
  • Expanding educational content within the committees’ purview through intentional outreach and recruitment of diverse presenters and institutional types in partnership with various NAFSA groups

 
NAFSA: Association of International Educators is a professional association driven by its Strategic Plan as established by the Board of Directors.  The success of the association depends on the productive engagement of three key constituencies: the Board, member-leaders, and staff.  Member-leaders are advocates for the association’s mission, vision, values, diversity and inclusion, and ethical principles. They align their work closely with the Board through its vice presidents and with staff to carry out the Strategic Plan. Member-leader roles are guided by objectives assigned by the Strategic Plan, by outcome accountabilities outlined in the Standing Rules, and by position descriptions for specific roles.

Relationships

Relationships with Other Members

This position collaborates closely with other NAFSA leaders to enhance work efforts across the association.

Relationships with the NAFSA Staff

  • The Workshop Coordinator and Content Chair works closely with the Professional Learning Services staff and ACC Knowledge Community coordinators in the review and selection of workshops in year one and with the senior director and associate director of Conference Program in year two.
  • These relationships are collaborative. The staff’s skills and time complement the skills and time of the holder of this position.
  • The staff liaisons can be expected to be the main contact between this position and all other departments within the NAFSA office and help bring their resources and expertise to bear on specific projects.
  • Effective relationships reflect and include responsiveness to phone calls, email correspondence, timely delivery on responsibilities, open communication, and mutual respect, among other characteristics.
Commitment
  • The Workshop Coordinator and Content Chair will be appointed in October/November 2019 and begin in January 2020. The term ends after the annual conference in 2022. The time commitment for this position is 2.5 years.
  • This individual is expected to attend the Washington Leadership Meetings (WLMs) in January 2020 and 2021 and the annual conferences in 2020, 2021, and 2022.
  • The Workshop Coordinator and Content Chair will also attend the ACC meetings in October/November of 2020 and 2021, at which workshops and sessions are selected for the next annual conference.
  • On average, 10 hours per month will be needed to complete the ongoing work, except in the key months where more work is required. The heaviest periods of work will occur in:
    • August–October 2020 and 2021: reviewing workshops/sessions and participating in/leading the proposal selection meeting in the conference city
    • May–June 2020, 2021, and 2022: attending the annual conference and the meetings of the next ACC  
  • In addition to face-to-face meetings, the Workshop Coordinator and Content Chair will communicate by conference calls and email. Timely responses to requests for assistance and information, as well as meeting deadline targets, are essential aspects of the position’s responsibilities.
  • The candidate should also prepare for and attend leadership meetings at NAFSA annual conferences, when possible, and commit to visibility and engagement during meetings, events, and activities.

Expense Reimbursement

  • Travel, per diem, and lodging expenses are reimbursed for attendance at the WLM and ACC fall meetings.
  • Conference registration fees are waived for the conferences that the Workshop Coordinator and Content Chair helps plan (2021 and 2022).
  • Other operating expenses incurred at work office or home, such as copying, phone calls, etc., are not reimbursed. Large copying jobs should be referred to staff. Conference calls are set up by staff and covered by the association.
Qualifications
  • Understanding of NAFSA annual conference programs, services, and attendees, gained through attendance at five or more NAFSA annual conferences and/or previous service on a NAFSA conference committee
  • Experience in professional development planning or delivery (e.g., experience leading professional development sessions, seminars, or workshops; study or training in adult learning models or professional development delivery models)
  • Experience leading a collaborative volunteer team and ability to lead decisionmaking and build consensus
  • Demonstrated strategic planning, management, networking, and delegation experience
  • Strong coordination, analytical, oral, and written communication skills
  • Experience using evaluations and other data to inform decisionmaking
  • Ability to manage unconscious bias in the assessment and decisionmaking processes
  • Awareness of a broad range of international education issues and understanding of the challenges facing international educators in a variety of settings
  • Strong oral and written communication skills, including proficiency in using electronic tools of communication
  • Understanding of NAFSA and its leadership structure
  • Willingness to adopt organizationwide perspectives and strategic priorities
  • Ability to work effectively with a team and with NAFSA staff in an outcomes-based environment
  • Ability, willingness, and support to travel to conferences and meetings
  • Five or more years of membership in NAFSA and NAFSA membership throughout the length of volunteer service

Desired Qualifications

  • Previous service on a NAFSA Knowledge Community team or in Trainer Corps