Manage Your Booth at NAFSA 2024
Preparing Your Exhibit Space
Check back soon to view the exhibitor calendar, including key deadlines and the NAFSA 2024 Expo Hall Schedule.
Exhibitor Services, Installation, and Dismantling
Freeman is the official general services contractor for NAFSA 2024. Fully paid exhibitors will be sent the Freeman Exhibitor Service Manual (ESM) to plan their booth furnishing and set-up. Additional resources provided by Freeman are listed below.
Exhibitor Appointed Contractors
Should an exhibitor choose to hire a general services contractor outside of Freeman (known as an Exhibitor Appointed Contractor (EAC)), the exhibitor will be required to complete the necessary paperwork and provide additional insurance information for said EAC. Requests for further information on EAC’s should be directed to [email protected]. All EACs will need to be approved by NAFSA staff at least six (6) weeks prior to the show.
Additional Assistance with Installation/Dismantling
During installation and dismantling hours, the only personnel allowed within the exhibits hall are exhibitors (with proper credentials), convention center staff, and general service contractor staff (previously approved by and confirmed with NAFSA staff). Should an exhibitor require additional assistance from a colleague not attending nor exhibiting at the conference, the exhibitor will need to get prior approval from NAFSA staff. For further information, please contact [email protected]. All additional staff will need to be approved by NAFSA staff at least 30 days prior to the show.
Exhibitor Registration and Housing
Exhibitors will receive two (2) complimentary registrations for every 10’x10’ (100 sq ft) booth space purchased. The booth contact manages its group’s complimentary registration allotments as well as additional exhibit booth staff who will pay for registration. If the exhibitor also has Global Partner (GP) and/or sponsor complimentary registrations, these complimentary registrations are included in the group's overall exhibitor allotment. The booth contact invites staff who will get the exhibitor, GP, or sponsor complimentary registrations through the exhibitor staff invitation site. Registering through the exhibitor registration system identifies additional staff members as exhibitors on their name badges. This is a necessary credential for accessing the show floor during installation and dismantling hours, and before the show floor opens to attendees each day.
Exhibitors will be able to book within the NAFSA housing block when it opens. See Housing for more information on hotels within this block.
Freeman Decorating Services Resources
Freeman Decorating Services is the official general services contractor for NAFSA 2024. Fully paid exhibitors will be sent the Freeman Exhibitor Service Manual (ESM) in late February 2023 to plan their booth furnishing and set-up. Listed below are additional resources provided by Freeman to guide you through your exhibiting experience.
It’s important that you review IAEE’s Rules and Regulations prior to making any booth arrangements with Freeman.