Advocacy Day
March 16-17, 2020
Washington, D.C.

Use this this template letter to propose your attendance to NAFSA’s Advocacy Day with your supervisor. Find more information in our FAQ’s.

Template Approval Proposal

I’m writing to ask for approval to attend NAFSA’s Advocacy Day, on March 16-17, 2020 in Washington, D.C. This event will give me the opportunity to get first-hand experience in the legislative process, improve my presentation and advocacy skills, and bring new policy connections and insight to our team.

At Advocacy Day, I’ll have access to policy experts and receive updates on immigration reform, study abroad policy, and legislation that affects our profession and the students and scholars we serve. After a day of training and strategizing, I will head to Capitol Hill to educate our members of Congress on how international education impacts our state and district and why we need a more globally engaged and welcoming United States. Personal meetings are scheduled for me with my elected officials and their staff in both the Senate and House of Representatives.

As a direct result of past Advocacy Days, members of Congress have signed on as cosponsors to bills NAFSA champions, gave public floor statements, hosted events, tweeted about our issues, and more. You can learn more about NAFSA’s Advocacy Day at

Federal advocacy skills are transferrable to advocacy at all levels of government as well as within our institution. In particular, I think attending this event would directly benefit these projects:

  • [add project here]
  • [add project here]
  • [add project here]

Here’s an approximate breakdown of conference costs:

$ xxx Airfare
$ xxx Transportation
$ xxx Hotel
$ xxx Meals
$ xxx Registration Fee
($ xxx) Regional grant/other funding source
$ XXX Total

(Please note that Advocacy Day registration includes lunch on day 1, breakfast and lunch on day 2, and a metro card for transportation to and from Capitol Hill.)

I’ll give you a summary of what I learned including major takeaways and new ideas, and I will share relevant information with our team. As a participant, I will also have access to all the speaker presentation slides following the event that can also be shared and disseminated. Please keep in mind that if I register before January 23, I will benefit from $100 in early-bird savings.

Thank you for considering this request. I look forward to your reply.