NAFSA 2020 Annual Conference & Expo

After careful consideration, and in deep concern for the health and safety of our attendees, the NAFSA board of directors has decided to cancel the 2020 NAFSA Annual Conference & Expo scheduled to take place on May 24-29 in St. Louis, Missouri.

The NAFSA 2020 Annual Conference & Expo scheduled to take place on May 24 – 29, 2020 has been cancelled out of concern for the health and safety of our attendees. Learn more about the decision to cancel the conference.


We understand that current events have complicated institutional plans regarding travel to conferences. To allow for more flexibility in your travel plans to St. Louis, we are pleased to advise that the NAFSA housing block for the 2020 Annual Conference is accepting hotel reservations through May 1, 2020.

View a full list of available hotel options and rates in St. Louis.

NAFSA is pleased to offer our annual conference registrants the most convenient, high-quality hotel accommodations at affordable and guaranteed rates. NAFSA has partnered with Orchid Events, a world-class travel partner, to provide you a trusted selection of choices to meet your unique travel needs. Our providers look forward to serving every NAFSA registrant. Housing will open on March 2, 2020 to all conference attendees.

Did You Know?

The success of the NAFSA Annual Conference & Expo depends on attendees and exhibitors using NAFSA’s contracted hotels to offset the sizable cost of producing this event. In general, hotels require groups like NAFSA to fill a minimum number of hotel rooms so that we do not incur additional costs. By booking your hotel accommodation through NAFSA, you are helping us deliver the largest and most important annual international education event of the year. Please support NAFSA by selecting one of our vetted, affordable hotel options.

ATTENTION: Orchid Events is the official housing provider for the NAFSA 2020 Annual Conference & Expo. Solicitation of hotel reservations from any other company is not authorized by NAFSA and may have inaccurate room inventory and/or rates, unreasonable cancellation or change penalties or completely non-refundable. Please report any unauthorized solicitation housing to the NAFSA Conference team.

All the travel information you need to get to and travel around St. Louis.

Airport Information

There is one major airport in the St. Louis, Missouri region:St. Louis Lambert International Airport (airport code: STL).

Traveling to St. Louis from the Airport
The closest airport to St. Louis is St. Louis Lambert International Airport. Located 13 miles from Downtown St. Louis.

Ground Transportation to and from Lambert International:

1. Taxi Companies
ABC and Checker Cab (314) 725-2111
County Cab Company, Inc., St. Louis (314) 991-5300
Yellow Cab of St. Louis (314) 991-5300
Laclede Cab Co. (314) 652-3456

2. Uber and Lyft

3. MetroLink
MetroLink Terminal 1
MetroLink Terminal 2

Car

St. Louis, Missouri is a metropolitan city with ample public transportation options, however if you have chosen to drive you can find detailed driving directions to the America’s Center Convention Complex (located in downtown St. Louis on the Explore St. Louis website.

Need a place to park? There are over 2,000 parking spaces within a five-block radius of the America’s Center Convention Complex. These spaces are available on a first come, first serve basis. View a PDF parking map of the area.

Visit Explore St. Louis’s website Getting Around STL for additional tips for driving and parking in St. Louis.

Train & Bus Information

St. Louis, Missouri is a metropolitan city with ample public transportation options, however if you have chosen to drive you can find detailed driving directions to the America’s Center Convention Complex (located in downtown St. Louis on the Explore St. Louis website.

Need a place to park? There are over 2,000 parking spaces within a five-block radius of the America’s Center Convention Complex. These spaces are available on a first come, first serve basis. View a PDF parking map of the area.

Visit Explore St. Louis’s website Getting Around STL for additional tips for driving and parking in St. Louis.

Traveling to St. Louis, Missouri from Abroad

If you are not a U.S. citizen or U.S. permanent resident, you may require a nonimmigrant visa to enter the United States. Nonimmigrant visas are for international travelers coming to the U.S. temporarily. To request a letter of invitation for NAFSA 2020 Annual Conference & Expo, please submit your request.

NAFSA Accessibility Conference Shuttle

A complimentary shuttle service will be offered for attendees with ADA needs between designated conference hotels and the America’s Center Convention Complex. Please contact the NAFSA Conference team for assistance in making arrangements.

Public Transportation within St. Louis

St. Louis provides affordable options for visitors to get around the city.

  1. Metrolink
  2. MetroBus
  3. Lyft
  4. Uber
What is the headquarters hotel?

The headquarters hotel is the Marriott St. Louis Grand. Located at 800 Washington Ave., St. Louis, MO 63101.

Why should I book in the NAFSA official housing block?

Attendees who book inside the NAFSA block receive the following exclusive benefits:

  • Shuttle service to the America’s Center Convention Complex from the Drury Inn St. Louis at Union Station, Pear Tree Inn St. Louis Union Station, and St. Louis Union Station Hotel. Other hotels are in walking distance to America’s Center.
  • Protection in the event the hotel oversells its rooms.
  • Peace of mind that you are booked in a pre-vetted, pre-negotiated room.
  • Exclusive access to Orchid’s housing customer service.
  • Complimentary Wi-Fi included in your room rate. (Marriott guests must sign up for Marriott rewards to receive complimentary internet).
Why shouldn’t we reserve our hotel rooms directly with the hotel or a discount internet provider?

The success of the NAFSA Annual Conference & Expo depends on attendees and exhibitors using NAFSA’s contracted hotels to offset the sizable cost of producing this event. In general, hotels require groups like NAFSA to fill a minimum number of hotel rooms so that we do not incur additional costs. By booking your hotel accommodation through NAFSA, you are helping us deliver the largest and most important annual international education event of the year. Please support NAFSA by selecting one of our vetted, affordable hotel options.

In addition, NAFSA is unable to help if a reservation is not located in the hotel’s reservation system, to protect reservations if the hotel oversells its room inventory, and to plan properly for the meeting (e.g., secure the appropriate number of shuttle buses) To help NAFSA make this meeting a success, please remember to book early and through Orchid.Events.

Why are guest rooms often unavailable at the headquarters hotel only days after housing is opened to attendees?

NAFSA has announced the opening date of our conference registration and housing site well in advance of the conference. Attendees and exhibitors have marked their calendars for the opening date of the registration and housing website for the NAFSA Annual Conference & Expo. NAFSA reserves the largest number of guest rooms offered to us by each hotel and reserves rooms in a variety of hotels to meet all budgets and tastes. The headquarters hotel is the most popular and, therefore, receives the largest number of reservations in the first several days, often selling out. However, hotel reservations fluctuate. As the meeting approaches, attendees and exhibitors cancel and/or change their dates, making rooms available again. NAFSA recommends that if you are unable to book a room, select another hotel from the official hotel list, and periodically check the NAFSA hotel information regarding availability.

What should I do if I can’t book all nights at my preferred hotel?

You may select to be waitlisted for those nights. Orchid.Events is continually working with the hotels on room inventory, and there is a high probability they will obtain additional rooms for the waitlisted nights. Should your waitlisted reservation be confirmed, you will receive a new acknowledgment within five business days from Orchid.Events. If they are unable to clear your waitlisted reservation, Orchid.Events will contact you to discuss alternative accommodations. If you are experiencing difficulty making your reservation, you may also call 1-888-310-1390 or 1- 801-214-7240 (International)to speak with an Orchid.Events customer care representative or you can email [email protected] Orchid.Events is open Monday-Friday, 9:00 a.m.-8:00 p.m. ET, excluding Federal Holidays.

My preferred hotel is sold out; what should I do?

Many hotels in the official hotel room block sell out quickly. In order to secure the best rate possible on your hotel accommodation, you should choose another hotel from the list.

I would like to extend my hotel stay and the dates are not available online?

If your desired dates are unavailable or you would like to stay before or after the official meeting dates, call 1-818-310-1390 to speak with an Orchid.Events customer care representative. Orchid.Events is open Monday-Friday 9:00 a.m.-8:00 p.m. ET, excluding Federal Holidays.

I received an acknowledgment from Orchid.Events. Will I hear from the hotel directly?

You will not receive an additional reservation confirmation from your hotel. The housing acknowledgment, received from Orchid.Events when you book your room, serves as confirmation of your reservation. The hotel will not have a record of your reservation until a few days prior to the beginning of the meeting. If you have questions about your reservation or need to make a change, you may access your reservation online or email [email protected]

Can I cancel my hotel room after I’ve made the reservation?

Hotel accommodations can be cancelled up until March 23, 2020 without penalty. To cancel your reservation please contact orchid events at [email protected] After March 23, all cancelled hotel rooms will be charged one night’s room and tax.

Should NAFSA cancel the 2020 Annual Conference, cancellation fees for all hotel reservations made through the official housing site will be waived, and registrants will not be charged for hotel reservations.

 

I still have questions about NAFSA's registration policies.

You can find more information about the NAFSA 2020 Annual Conference registration policies on our registration subpage.