Frequently Asked Questions About NAFSA 2022
The NAFSA annual conference brings together professionals in the field of international education for four packed days of training workshops, educational sessions, networking opportunities, and special events.
Have questions about NAFSA's 2022 Annual Conference in Denver, Colorado? Check back regularly as this page will continue to be updated.
What are the official dates of the NAFSA 2022 Annual Conference & Expo?
The NAFSA 2022 Annual Conference & Expo is in two formats. Our virtual program takes place from Wednesday, May 4 through Thursday, May 5, 2022. Our in-person program will take place in Denver, Colorado, beginning Tuesday, May 31, and ending Friday, June 3, 2022.
Can I register the throughout the week of the event?
What is included in the price of registration?
This year, all programming, except workshops, is included in the price of registration. However, please note that the virtual program and the in-person program are two discrete offerings with different sessions and workshops.
Where are the conference sessions and workshops held?
Conference sessions and workshops are held both virtually and in person. Please check out the workshops program, and stay tuned for the full sessions program.
Can I still register for a preconference workshop the day of the workshop?
Workshop space is limited and available on a first come, first served basis. Please register for workshops in advance.
Do presenters need to register?
All presenters and trainers must register for the conference. The cost associated with attending the NAFSA 2022 Annual Conference & Expo, including registration, is the responsibility of individual presenters. Please read our presenter policies for more information.
What kind of accessibility arrangements are available?
NAFSA can assist with accessible needs; please indicate what your needs are during registration or send an email request to [email protected].
How do I obtain a visa letter of invitation?
Requests for a visa letter of invitation are now closed. Please check with your local U.S. consulate to allow sufficient time for visa processing. A request for a letter of invitation to attend the NAFSA 2022 Annual Conference & Expo does not guarantee you will obtain a visa.
I registered for the conference, how do I receive my confirmation or a receipt?
Log back into registration here, confirmation your profile information again to access the Attendee Dashboard. Once on the Attendee Dashboard you can print your confirmation or a receipt.
Methods of Payment
NAFSA accepts American Express, Discover Card, MasterCard, and Visa credit cards as forms of payment.
Complete credit card information must be provided with online registration or on the registration form.
To pay by check, please email NAFSA 2022 Registration Support at [email protected].
Institutional purchase orders are not accepted as payment.
Wire transfers will only be accepted for registrants outside the United States.
For more information, please email NAFSA Accounting at [email protected].
Registration forms will not be processed without full payment.
Online registrations will be considered originals. Do not mail your registration form after you have registered online, as your credit card may be charged more than once.
Confirmation, Cancellations, Refunds, Changes to Registration
There is a $100.00 cancellation fee for refund requests received by April 27, 2022. No refunds will be given after April 27, 2022. No refunds will be issued for partial attendance.
If you’d like to change your conference All-Access Pass to a Virtual-Only Pass, you may do so until Friday, May 27, 2022.
Does NAFSA offer group registration?
Currently, NAFSA is not offering group registration prices for the NAFSA 2022 Annual Conference & Expo. Registrants should register with their personal NAFSA ID and receive individual registration login information. NAFSA prohibits the sharing of login credentials.
Where is the headquarters hotel?
The headquarters hotel is the Hyatt Regency Denver at Colorado Convention Center located at 650 15th Street, Denver, CO 80202.
Why should I book in the NAFSA official housing block?
Attendees who book in the NAFSA block receive the following exclusive benefits:
- Competitively priced hotels within walking distance to the Colorado Convention Center
- Protection in the event the hotel oversells its rooms
- Peace of mind that you are booked in a prevetted, prenegotiated room
- Exclusive access to Orchid’s housing customer service
- Complimentary Wi-Fi included in your room rate
NAFSA is only able to provide customer service, protect reservations if the hotel oversells its room inventory, and plan properly for the event (e.g., secure the appropriate number of shuttle buses) if reservations are made through NAFSA’s housing block.
What should I do if I can’t book all nights at my preferred hotel?
You may select to be waitlisted for those nights that are unavailable. Orchid.Events continually works with the hotels on room inventory, and there is a high probability it will obtain additional rooms for the waitlisted nights. Should your waitlisted reservation be confirmed, you will receive a new acknowledgment within 5 business days from Orchid.Events. If unable to clear your waitlisted reservation, Orchid.Events will contact you to discuss alternative accommodations.
If you are experiencing difficulty making your reservation, you may also call 1-888-310-1390 or 1-801-214-7240 (international) to speak with an Orchid.Events customer care representative, or you can email [email protected]. Orchid.Events is open Monday to Friday, 9:00 a.m. to 8:00 p.m. (ET), excluding federal holidays.
My preferred hotel is sold out. What should I do?
Many hotels in the official hotel room block sell out quickly. In order to secure the best rate possible on your hotel accommodation, you should choose another hotel from the list.
I would like to extend my hotel stay, and the dates are not available online. What should I do?
If your desired dates are unavailable or you would like to stay before or after the official conference dates, call 1-818-310-1390 to speak with an Orchid.Events customer care representative. Orchid.Events is open Monday to Friday, 9:00 a.m. to 8:00 p.m. (ET), excluding federal holidays.
I received an acknowledgment from Orchid.Events. Will I hear from the hotel directly?
You will not receive an additional reservation confirmation from your hotel. The housing acknowledgment received from Orchid.Events when you book your room serves as confirmation of your reservation. The hotel will not have a record of your reservation until a few days prior to the beginning of the conference. If you have questions about your reservation or need to make a change, you may access your reservation online or email [email protected].
Can I cancel my hotel room after I’ve made the reservation?
Hotel accommodations can be cancelled until March 22, 2022, without penalty. To cancel your reservation, please contact Orchid.Events at [email protected]. After March 22, all cancelled hotel rooms will be charged one night’s rate plus tax.
Are programs aside from sessions, workshops, and poster fairs offered?
Yes! NAFSA prides itself on providing a rich, robust program at our annual conference for all areas of international education. We work closely with volunteer leaders to develop a comprehensive program that includes opportunities to network. If you are attending the in-person portion of the event in Denver, be sure to arrive in time to attend on Tuesday, May 31, as that day will be filled with opportunities to connect, reconvene, and learn from others in the field.
How does NAFSA make the final selections for sessions, workshops, and posters?
A volunteer committee, the Annual Conference Committee, leads the process of reviewing and selecting the final program for the event. If you are interested in tips for submitting in the future, stay tuned for a postevent webinar, “How to Write a Winning Proposal.”
Is there a vaccination requirement for NAFSA 2022 Annual Conference & Expo in-person participants?
Because your health and safety matter to our community, NAFSA will require proof of COVID-19 vaccination for all participants attending the NAFSA 2022 Annual Conference & Expo in Denver, Colorado. We are delivering a virtual option for those unable to be vaccinated or who cannot travel to Denver.
All on-site participants (including all service providers, NAFSA staff, and guests) are required to upload proof of vaccination prior to the conference (including all events at the Colorado Convention Center and the headquarters hotel). A COVID-19 booster shot is strongly encouraged as additional protection, and consider taking a COVID-19 test before you depart for Denver. All doses of authorized and approved vaccines must be completed before May 15, 2022.
Upload COVID-19 Proof of Vaccination: All onsite participants joining us in Denver (including all service providers, NAFSA staff and guests) are required to upload proof of vaccination in advance to gain access to the Colorado Convention Center. If you have not yet uploaded your proof of vaccination, please do so here. A COVID-19 booster shot is strongly encouraged as extra protection.
Is NAFSA offering on-site testing?
Yes. On-site testing will be available throughout the event to assist attendees with travel requirements and wellness monitoring. Tests will be at the responsibility and cost of the individual. More information to come.
How will I find out about health information while on site in Denver?
To help ensure your safety and comfort during the event, NAFSA is committed to robust and transparent communications during the event. We will share plans as they develop in the coming months.
Will I need to show proof of vaccination to enter ancillary events?
To enter any official conference events, including the Opening Celebration, you will need your conference badge, which signifies that your vaccination has been verified.
For events outside official conference programming, the city of Denver does not require proof of vaccination to enter a business (though some establishments have their own requirements in place, so be sure to check in advance).
Please note that attendees agree to the wellness terms and conditions policy, which is required as part of registration. It includes the stipulation that if you experience COVID-like symptoms prior to traveling to or while on site in Denver, you will not attend the conference or related events. If there are any changes to local requirements, we will advise participants at the earliest opportunity.
How do I find out about volunteer opportunities at the annual conference?
The NAFSA 2022 Annual Conference & Expo needs volunteers to assist with workshops, sessions, and other activities. Check www.nafsa.org regularly for more information on volunteer opportunities in Denver,
Are registration discounts available to conference volunteers?
All conference volunteers must first register and pay the conference registration fee. Based on documented hours worked, volunteers may be reimbursed 50 to 100 percent of the general conference registration fee paid. Reimbursements are made 4 to 6 weeks after the conclusion of the conference.
What are the benefits of being a volunteer?
Based on documented hours worked, volunteers may be reimbursed 50 to 100 percent of the general conference registration fee paid.
What are the requirements to be a volunteer?
You must be a conference attendee in order to serve as a conference volunteer.
What jobs might I perform as a volunteer?
Examples of shifts are as follows:
- Taking tickets and directing traffic at plenaries and special events
- Assisting with exhibitor check-in at registration
- Working the registration area to hand out materials and tote bags
- Providing local information and directions at the Conference Information and Hospitality Center
- Monitoring sessions and handing out and collecting session evaluations
More information will be available in March 2022.