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This four-week, self-paced course provides an overview of institutional policies and procedures that impact short-term education abroad programs, program models, preparing for emergencies, handling logistics, finances and budgets, preparing students and faculty for the international experience, manage student support, and interaction with campus partners.

Some key topics and tools covered: travel abroad costs; legal liability and risk management; a bag of marketing tricks; and predeparture orientation and preparation. Each of these is fundamental to a successful experience abroad for students, faculty, and staff.

Who Should Register?

Education abroad professionals interested in designing effective and successful short-term education abroad programs.

Course Objectives

  • Develop a short-term program from the initial idea through all phases of its development.
  • Employ strategies that will help you avoid the pitfalls of planning at various stages.
  • Apply best practices for developing short-term programs to those that fit your institution's needs.

Modules and Learning Outcomes

Ten self-paced modules guide those new to managing short-term education abroad programs through the basics of designing effective short-term experiences, eliminating the need to learn through trial and error. Glossaries, frequently asked questions, a companion workbook, and self tests are also included. In addition, you will learn where to find and access key resources to continue your learning after the conclusion of the course.

Module 1: Introduction
  • Engage with the key players, the story, and the place for this program.
  • Identify and access key materials and supports for learning.
  • Map how the modules unfold to help participants plan their own short-term program.
Module 2: Options and Realities
  • Review short-term program proposals to determine what information different institutions focus on.
  • Identify factors that influence the choice of program model.
  • Consider how timing influences short-term programming decisions.
Module 3: Defining Program Expectations
  • Identify factors that influence the choice of program model and expectations.
  • Engage backward planning to start establishing program goals and expectations.
  • Develop a timeline that caters to a specified timeframe.
Module 4: Impacts on Program Budgets
  • Consider the factors you can control to influence program budgets.
  • Play with the variables to understand how budgets change based on different factors.
Module 5: Program Logistics
  • Consider how student expectations should impact program activities.
  • Establish an itinerary that is realistic.
  • Make decisions considering the needs of the students and the impact on budgets.
Module 6: Crisis Planning and Prevention
  • Establish preemptive strategies to deal with health and safety issues.
  • Know where to look for important information that can affect the success of one of your programs.
  • Find the resources on your own campus that informs its crisis planning and prevention.
  • Determine what information to share with faculty and students to ensure they are crisis prevention-minded before they depart.
Module 7: Program Evaluation
  • Consider how program evaluation can affect how Study Abroad is perceived.
  • Develop an organized system for considering expectations, stakeholders, methods, and timelines.
Module 8: Student Preparation Programs
  • Plan what needs to happen before during and after to prepare students and the professor.
  • Map out student preparation program.
Module 9: Marketing the Program
  • Develop a marketing plan tailored to individual stakeholders.
  • Attract qualified candidates to the program to meet registration requirements.
  • Consider a variety of methods to reach audiences.
Module 10: Course Review and Conclusion
  • Review key module concepts.
  • Evaluate Dr. J's proposal and make corrections.
  • Apply learning to your own campus.