In just a couple of weeks, international educators from around the world will gather in San Diego, California, to connect, learn, and share their passion for global education at the NAFSA 2025 Annual Conference & Expo. A little preparation before you arrive can transform your conference experience from overwhelming to productive and energizing. Read on for tips on how to navigate the conference effectively, make meaningful connections, and return to your daily work with renewed purpose and valuable insights.
Determine Your Goals
Take time to reflect on what you want to achieve professionally at NAFSA 2025. Are you looking to forge new partnerships and collaborations, expand your subject knowledge, or find solutions to specific challenges? Having clear intentions will help you prioritize sessions and networking opportunities that align with your needs.
Create a Flexible Schedule
Review the online planner and mobile app before arriving to identify priority sessions. Mark your "must-attend" events, but leave room for unexpected opportunities and conversations—these often prove to be the most valuable parts of the conference experience!
Also remember that conferences can be mentally and physically demanding. Plan your days strategically, allowing time for breaks, healthy meals, and maybe even short walks outside! Taking good breaks and pacing yourself will help you maintain energy and focus throughout the week, allowing you to make the most of all the opportunities the conference has to offer.
Step Outside Your Comfort Zone
Try to make time for at least one session outside your core job responsibilities. Venturing into new territory can spark fresh ideas, reveal unexpected connections between different aspects of international education, and broaden your perspective beyond your day-to-day responsibilities.
Prepare for Smooth Travel to San Diego
Allow extra time for airport security and potential flight delays, and ensure you have appropriate identification (remember the REAL ID requirement is now in effect for domestic U.S. travelers). International attendees should review the detailed entry guidance in the special section below to ensure a smooth arrival experience.
Leverage Technology
Review the NAFSA 2025 online planner and download the conference mobile app, which is now available. Use these tools to organize your schedule, message other attendees, access session materials, and stay updated on any last-minute program changes or announcements.
Explore the Conference Space
Try to arrive early on your first day to get familiar with the convention center layout. Knowing where session rooms, exhibition halls, and quiet spaces are located will reduce stress and help you navigate efficiently between activities.
Introduce Yourself Strategically
Challenge yourself to meet at least three new contacts each day. Prepare a brief introduction that highlights your role, institution, and a current project or interest that might spark conversation and potential collaboration.
Participate Actively
Ask questions, share insights during sessions, and engage in discussions. Active participation not only enhances your learning but also increases your visibility among peers and potential collaborators in the field of international education.
Share and Implement Your Learning
After the conference, schedule time to review your notes and share key takeaways with colleagues. Identify at least three ideas you can implement at your institution and develop an action plan to put your new knowledge to work.
SPECIAL TRAVEL GUIDANCE FOR INTERNATIONAL ATTENDEES
Preparing for U.S. Entry
As an international attendee, preparing for your entry into the United States requires additional planning. Please review these important requirements:
Required Documents
Ensure you have all necessary documents ready to present at your port of entry:
- a passport valid for at least six months beyond your stay (unless exempt by country-specific agreements)
- a valid entry visa
- proof of return airline ticket
- a printed copy of your NAFSA conference registration
- confirmation of hotel accommodations
Customs and Border Expectations
Be prepared to answer questions about your visit's purpose, length of stay, and accommodations. Customs and Border Protection (CBP) officers may ask about your travel history and visa status. Always respond calmly, honestly, and concisely—keeping supporting documents readily available.
Electronic Device Searches
Border officials have authority to examine electronic devices, including phones and laptops. Non-U.S. citizens who refuse these searches may be denied entry or have devices temporarily confiscated.
Currency and Prohibited Items
You may bring any amount of money into the U.S., but amounts exceeding $10,000 must be declared using the Fincen 105 form. Familiarize yourself with prohibited items by reviewing the CBP website.
For more detailed information about the U.S. entry process, visit the CBP website or contact the nearest U.S. embassy or consulate.
We look forward to welcoming you to San Diego for what promises to be an enriching and inspiring NAFSA 2025 conference. By focusing on purpose, place, and partnership, you'll be well-positioned to make the most of this valuable professional opportunity.