The 2025 Biregional VIII & X Conference will take place in Philadelphia, Pennsylvania. Learn, network, and engage with IE professionals dedicated to advancing the field of international education at the Biregional VIII & X Conference! Build lasting partnerships with peers and institutions from across the region and around the world.
Thank you for such an incredible conference season!
We hope to see you at another NAFSA event in the future! To access session information and available slides and handouts, please follow the steps below.
Click "Login" in the top right corner of the blue stripe.
Log in using your myNAFSA credentials.
Go to Full Schedule and click through the sessions!
Important Dates
September 15 at 11:59pm EST - Earlybird Registration Closes
September 19 at 11:59pm EST - Discounted hotel block closes
October 14 - Preconference Workshops, First-Timers Session, and Opening Reception
October 15 at 9:00am EST - First Day of the Conference
Hotel Information
All attendees are encouraged to make plans to stay at the conference hotel. Use the reservation booking link or call the hotel as instructed below to receive a special discounted rate on your room nights. Booking this way will help the Region meet its financial commitments to the hotel, plus it has the convenience of only being an elevator ride away from the sessions!
Hotel information:
Sheraton Philadelphia Downtown 201 N 17th St, Philadelphia, PA 19103
Discounted Room Rate: $259/night, rate available until September 19, 2025. Please be aware that there have been reports of scams in which individuals or organizations falsely claim to be affiliated with the hotel or NAFSA staff. For more information, read our notice regarding potential scams.
Biregional VIII/X Conference Program Details
The Biregional Conference Schedule is available in the Online Planner.
Through the Online Planner, you can view the time, room, presenters, descriptions, and learning objectives of the sessions. You can also star the events you're interested in and create your own conference agenda to view on the mobile webpage at the conference! There is also information on Sponsors, Exhibitors, and more!
Please find the following schedule for all exhibitors:
Booth Setup
Tuesday, October 14, 2:00 PM - 4:00 PM (ET)
Booth Breakdown
Friday, October 17, 10:00 AM - 10:30 AM (ET)
Booth Price
$1,500 (as of September 26, 2025)
Exhibitor Hours:
Date
Time
Wednesday, October 15
8:00 AM - 5:00 PM (ET)
Thursday, October 16
8:00 AM - 5:00 PM (ET)
Friday, October 17
8:00 AM - 10:00 AM (ET)
Exhibitor booth includes:
One (1) individual full-conference registration.
One (1) 6’ x 3' table with two chairs.
Visibility in the online conference program guide.
Shipments
Exhibitors may mail their boxes no more than one month before the start of the conference. More information to come.
Sponsorships
NAFSA Regions VIII and X appreciate the support of our exhibitors and sponsors, who are vital to the regions' success and instrumental in supporting our members and their institutions. In addition to exhibiting opportunities, this year's conference allows sponsors additional opportunities to gain visibility while supporting the region.
This year, we are partnering with the Climate Action Network for International Educators (CANIE) Americas Chapter to make climate-conscious choices when traveling to Philadelphia. Learn more about why and how at https://canie.org/take-action/travel-with-canie.
How can you participate in #TravelwithCANIE?
Once you’ve made travel arrangements to Philadelphia, tell us your plans so we can calculate our cumulative impact!
All attendees traveling to the U.S. from abroad can request a visa letter of invitation via the link above.
All requests submitted by Wednesday, October 1st will be screened, but not all requests will be approved. Please allow one week from your date of submission for delivery. If approved, an invitation letter on official letterhead will be issued to you as a PDF document, and will be e-mailed to the address you provided.
Please check with your local U.S. consulate to allow sufficient time for visa processing. Your request for a letter of invitation to attend a NAFSA regional conference does not guarantee that you will receive a visa.
NAFSA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion. NAFSA does not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience, including people of diverse backgrounds and cultures. Sexual language and imagery are not appropriate for the conference. Participants violating these rules may be asked to leave the conference at the sole discretion of NAFSA’s management. If someone makes you or anyone else feel unsafe or unwelcome, or if you witness unacceptable behavior, please inform the Regional Conference Planner, who will inform NAFSA staff, so that we may resolve any concerns. If you or another event participant witnesses or is a party to imminent physical danger or distress, promptly alert the appropriate security, law enforcement, or emergency medical authorities. This Code applies to all NAFSA members and event attendees in all NAFSA meeting venues, including the regional conference, ancillary events and social gatherings, whether officially sponsored by NAFSA or not and whether held in-person or virtually.
Conference registration and/or workshop registration may be canceled with full refund less a 10% processing fee, any time up until four (4) weeks prior, September 16, 2025, to the conference start date.
A 50% refund is available for conference registration and/or workshop registration provided written notification is received between four (4) weeks, September 16, 2025, and two (2) weeks prior, September 30, 2025, to the conference start date.
No refunds will be granted after September 30, 2025. In the case of emergency/extenuating circumstances, special requests may be considered on a case-by-case basis by the regional leadership team following the conference.
NAFSA follows COVID-19 safety protocols as required by the Centers for Disease Control and Prevention, the World Health Organization, and local ordinances in the conference location, which currently do not require proof of vaccination or masking. Should the mandates change, NAFSA reserves the right to adjust conference attendance policies accordingly.
NAFSA strongly encourages COVID-19 vaccination and boosters, as vaccines are recommended as a proven way to prevent the threat of critical illness. Many attendees may still choose to wear masks indoors, and we ask that all attendees respect those who elect to do so. NAFSA recommends attendees self-test before leaving home for the conference. If you feel ill on-site, please remain in your hotel room and test to determine your health status.
By registering for this event, you agree to the collection of contact and demographic information in accordance with NAFSA’s Privacy Policy. This includes any information unique to you that is available in the individual's NAFSA profile. NAFSA will share limited information (name, title, organization, state, and country) in the official attendee list. NAFSA may further share your contact information according to your selected “Communication Preferences” in your MyNAFSA and in accordance with NAFSA’s Privacy Policy.
Your data will be collected and utilized for NAFSA: Association of International Educators, organizer of this event, to allow your access to the event as well as its digital platform, CadmiumCD. Additionally, you agree to the sharing of your contact information with the trainers, coaches, and other program participants for the purpose of fulfilling the program for which you have registered. As a condition to participation, attendees consent to be recorded.
NAFSA is committed to providing universal access to its products, services, digital content, and events and, in compliance with the Americans With Disabilities Act, will honor requests for reasonable accommodations made by individuals with disabilities. Advance notice is necessary to arrange for some accessibility needs so we ask that requests for accommodations be made as early as possible, preferably at least three weeks in advance of the regional conference start date, through the registration process, if possible. Or, you can contact [email protected] for accommodation requests. Every reasonable effort will be made to provide reasonable accommodations in an effective and timely manner, but services are subject to availability, and further, NAFSA may not be able to grant accommodations requests that place an undue burden on it or that fundamentally change the nature or structure of the goods or services.
