Conference Dates
Conference Location
Embassy Suites by Hilton - Downtown Portland
319 SW Pine St
Portland
,
OR
97204
The 2025 Region I Conference will take place in Portland, Oregon. Learn, network, and engage with IE professionals dedicated to advancing the field of international education at the Region I conference! Join us at our regional conference. We will not only share technical expertise but also foster professional growth and development. This is your unique opportunity to inspire and be inspired, sharing your insights, experiences, and breakthroughs with a diverse and engaged audience ranging from students to well-established professionals in the International Education field.
For technical support, please reach out to NAFSA's Regional Affairs Team. Technical support is provided 9am-5pm EST.
Important Dates
- April 22 at 9:00am EST - Call For Proposals Open
- June 19 at 11:59pm EST - Call For Proposals Close
- July 22 at 9:00am EST - Registration Opens
- September 8 at 11:59pm EST - Earlybird Registration Closes
- September 27 at 11:59pm PST - Discounted hotel block closes
- TBD at 11:59pm PST - Registration for Preconference Workshops Closes
- October 19 at 9:00am PST - First Day of the Conference
Key Note
TBA
Embassy Suites by Hilton - Downtown Portland
319 SW Pine St
Portland, OR 97204
All attendees are encouraged to make plans to stay at the conference hotel. Reservations can be made above or through the hotel reservation line: TBD and referring to booking code TBD. Booking through the hotel link will help the Region meet its financial commitments to the hotel, plus it has the convenience of only being an elevator ride away from sessions!
Expo Portal
Please find the following schedule for all exhibitors:
| Booth Setup | Saturday, October 19th, 12:00 PM to 4:30 PM |
| Booth Breakdown | Tuesday, October 21st, 5:00 PM - 6:00 PM Wednesday, October 22nd, 9:00 AM - 12:00 PM |
| Exhibitor Hours | Monday, October 20th, 8:00 AM - 5:00 PM Tuesday, October 21st, 8:00 AM - 5:00 PM |
| Exhibitor Booth Price | $875 |
Shipments
Shipping information will be shared closer to the start of the conference.
Sponsorships
NAFSA Region I appreciates the support of our exhibitors and sponsors, who are vital to the region's success and instrumental in supporting our members and their institutions. In addition to exhibiting opportunities, this year's conference allows sponsors additional opportunities to gain visibility while supporting the region.
Volunteer
Interested in getting involved in NAFSA Region I and not sure how? Consider volunteering at the fall conference! Volunteers are essential to the success of our conference and sincerely appreciated. Please email Region I if you are interested in learning more.
Planning Your Trip
Conference Registration Pricing
Registration will open on July 22, 2025.
Full Conference Registration Type | Earlybird* | Regular/Onsite |
|---|
| NAFSA Members | $305 | $381 |
| NAFSA Non-Members | $381 | $477 |
| NAFSA Special Members** | $210 | $262 |
* Earlybird registration ends on September 8, 2025.
** NAFSA Special Members: Student/Retiree
Daily rates are only available for student attendees.
| Daily rates | Regular/Onsite |
|---|
| NAFSA Special Members** | $60 |
** NAFSA Special Members: Student/Retiree
Travel Information
How to Get to Portland
More information to come.
Getting around Portland
More information to come.
Request a Letter of Invitation - International Travelers
Request a Letter of Invitation - CLOSED
All attendees traveling to the US from abroad can request a visa letter of invitation via the link above.
All requests submitted by Wednesday, October 1st will be screened, but not all requests will be approved. Please allow one week from your date of submission for delivery. If approved, an invitation letter on official letterhead will be issued to you as a PDF document and will be e-mailed to the address you provided.
Please check with your local U.S. consulate to allow sufficient time for visa processing. Your request for a letter of invitation to attend a NAFSA regional conference does not guarantee that you will receive a visa.
Region I Conference Program Details
The Region I Conference schedule will be available in the Online Planner.
Preconference Workshops
This year, we will be offering CEP NAFSA Preconference Workshops:
CEP NAFSA Workshops (Full day)
- F-1 Student Advising: Intermediate
| Member Type | Regular |
|---|
| NAFSA Members | $300 |
| NAFSA Non-Members | $400 |
| NAFSA Special Members** | $220 |
** NAFSA Special Members: Student/Retiree
Schedule at a Glance
The NAFSA Region I Conference Full Schedule will be available closer to the conference.
Through the Online Planner, you can view the time, room, presenters, descriptions, and learning objectives of the sessions. You can also star the events you're interested in and create your own conference agenda, to view on the mobile webpage at the conference! There is also information on Sponsors, Exhibitors, and more!
NAFSA Policies
Code of Conduct
NAFSA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion. NAFSA does not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience, including people of diverse backgrounds and cultures. Sexual language and imagery are not appropriate for the conference. Participants violating these rules may be asked to leave the conference at the sole discretion of NAFSA’s management. If someone makes you or anyone else feel unsafe or unwelcome, or if you witness unacceptable behavior, please inform the Regional Conference Planner, who will inform NAFSA staff, so that we may resolve any concerns. If you or another event participant witnesses or is a party to imminent physical danger or distress, promptly alert the appropriate security, law enforcement, or emergency medical authorities. This Code applies to all NAFSA members and event attendees in all NAFSA meeting venues, including the regional conference, ancillary events and social gatherings, whether officially sponsored by NAFSA or not and whether held in-person or virtually.
Cancellation and Refund Policy
Conference registration and/or workshop registration may be canceled with full refund less a 10% processing fee, any time up until four (4) weeks prior, September 21st, to the conference start date.
A 50% refund is available for conference registration and/or workshop registration provided written notification is received between four (4) weeks, September 21st, and two (2) weeks prior, October 5th, to the conference start date.
No refunds will be granted after October 5, 2025. In the case of emergency/extenuating circumstances, special requests may be considered on a case-by-case basis by the regional leadership team following the conference.
Health and Safety
NAFSA follows COVID-19 safety protocols as required by the Centers for Disease Control and Prevention, the World Health Organization, and local ordinances in the conference location, which currently do not require proof of vaccination or masking. Should the mandates change, NAFSA reserves the right to adjust conference attendance policies accordingly.
NAFSA strongly encourages COVID-19 vaccination and boosters, as vaccines are recommended as a proven way to prevent the threat of critical illness. Many attendees may still choose to wear masks indoors, and we ask that all attendees respect those who elect to do so. NAFSA recommends attendees self-test before leaving home for the conference. If you feel ill on-site, please remain in your hotel room and test to determine your health status.
NAFSA Privacy Policy
By registering for this event, you agree to the collection of contact and demographic information in accordance with NAFSA’s Privacy Policy. This includes any information unique to you that is available in the individual's NAFSA profile. NAFSA will share limited information (name, title, organization, state, and country) in the official attendee list. NAFSA may further share your contact information according to your selected “Communication Preferences” in your MyNAFSA and in accordance with NAFSA’s Privacy Policy.
Your data will be collected and utilized for NAFSA: Association of International Educators, organizer of this event, to allow your access to the event as well as its digital platform, CadmiumCD. Additionally, you agree to the sharing of your contact information with the trainers, coaches, and other program participants for the purpose of fulfilling the program for which you have registered. As a condition to participation, attendees consent to be recorded.
Reasonable Accommodation Policy
NAFSA is committed to providing universal access to its products, services, digital content, and events and, in compliance with the Americans With Disabilities Act, will honor requests for reasonable accommodations made by individuals with disabilities. Advance notice is necessary to arrange for some accessibility needs so we ask that requests for accommodations be made as early as possible, preferably at least three weeks in advance of the regional conference start date, through the registration process, if possible. Or, you can contact [email protected] for accommodation requests. Every reasonable effort will be made to provide reasonable accommodations in an effective and timely manner, but services are subject to availability, and further, NAFSA may not be able to grant accommodations requests that place an undue burden on it or that fundamentally change the nature or structure of the goods or services.
