2025 NAFSA Region XI Conference

Join us in Springfield, Massachusetts, November 4-6 for our 2025 Regional Conference!

 Conference Dates

November 4 - 6, 2025

 Conference Location

Sheraton Springfield Monarch Place Hotel

One Monarch Place Springfield , MA 01144

The 2025 Region XI Conference will take place in Springfield, Massachusetts. Learn, network, and engage with International Education professionals dedicated to advancing the field of international education at the Region XI Conference! Build lasting partnerships with peers and institutions from across the region and around the world. 

For technical support, please reach out to NAFSA's Regional Affairs Team. Technical support is provided 9am-5pm EDT. 

Submission Portal - Closed for new Submissions

Important Dates

  • April 22nd at 9:00am EDT - Call For Proposals Open
  • June 19th at 11:59pm EDT - Call For Proposals Close
  • July 22th at 9:00am EDT - Registration Opens
  • October 10th 11:59pm EDT - Early Bird Registration Closes
  • October 13th at 11:59pm EDT - Discounted hotel block closes
  • November 3rd - Preconference Workshops
  • November 4th - First Day of the Conference

Hotel Information

All attendees are encouraged to make plans to stay at the conference hotel. Use the reservation booking link or call the hotel as instructed below to receive a special discounted rate on your room nights. Booking this way will help the Region meet its financial commitments to the hotel, plus it has the convenience of only being an elevator ride away from the sessions!

Hotel information:
Sheraton Springfield Monarch Place Hotel at One Monarch Place, Springfield, MA 01144

Discounted Room Rate: 
$155/night, rate available until October 13th.

To Book a Room: 
Reserve a room using this link to access the discounted room rate.

Please be aware that there have been reports of scams in which individuals or organizations falsely claim to be affiliated with the hotel or NAFSA staff. See HERE for more information regarding potential scams.

Exhibitor and Sponsor Information

Expo Portal

Thank you for helping to support NAFSA Region XI! In a region rich with incredible international educators, we recognize that this year has brought its share of challenges. Your continued support through exhibiting and sponsoring remains vital to the success of our community and instrumental in empowering our members and their institutions.

We truly hope you will join us this year as Global Connections takes Center Court in Springfield, MA. 

Expo & sponsorship sales open May 13 to NAFSA Global Partners; June 10 to all

Booth Details & Schedule:
Get in front of 300+ international education pros from across New England! This year’s exhibit hall is where all the action happens—think coffee breaks, meals, the welcome reception, and the grand finale—making it the ultimate center court of the conference!

Please find the following schedule for all exhibitors:

Booth SetupTuesday, November 4, 9:00 AM -12:00 PM (ET)
Booth BreakdownThursday, November 6, 3:00 PM - 4:00 PM (ET)
Booth Price$750 / $850

Exhibitor Hours:

DateTime
Tuesday, November 41:00 PM - 5:00 PM (ET)
Wednesday, November 57:30 AM- 5:00 PM (ET)
Thursday, November 67:30 AM - 2:00 PM (ET)

Exhibitor booth includes:

  • One (1) individual full-conference registration.
  • One (1) 6 foot table with two (2) chairs.
  • Visibility in the online conference program guide.

Shipments

Exhibitors may mail their boxes no more than one month before the start of the conference. More information to come.

Sponsors:

Sponsoring the Region XI Conference is a fantastic way to boost your organization’s visibility while being part of inspiring, impactful events all conference long! Below are just some examples of how your organization can make an impact while maximizing their visibility:

  • Hotel Key Card Stickers - $250
  • Exhibitor Bingo Card - $450
  • Coffee Breaks (full/half) - $800/$400
  • Career Development Hub (a fan favorite!) - $1,700
  • Welcome Reception (full/half) - $650/$1300
  • Social Event Beverage Package (Trivia): $600
  • Social Event Food Package (Trivia): $1500
  • 2 Hour Private Meeting Space: $200

Awards

NAFSA Region XI is seeking nominations for our 2025 Regional Awards that will be presented during this year’s Region XI Conference. See the list of awards.

There are so many amazing people in international education in Region XI!  We encourage you to take the time to recognize someone special in your sphere!  This is a way that you can have a positive and lasting impact on someone’s life as they are recognized for their achievements in the field of International Education!  PleaseNominate! Nominate! Nominate! 

Deadline to nominate for 2025 is Friday, September 26, 2025. Submit your nomination here - 2025 NAFSA Region XI Awards Nomination Form

Travel Grants

2025 NAFSA Region XI Conference Grant

NAFSA Region XI will be awarding travel grants to a select number of individuals to attend the Region XI Conference in Springfield, MA, on Nov. 4-6, 2025.

To apply for a conference travel grant please complete the application form by end of day Friday, September 19, 2025, including uploading a copy of your resume and personal statement.

Conference travel grant recipients will receive up to the cost of conference registration (excluding pre-conference workshops), or the equivalent in travel cost reimbursements. 

DEADLINE FOR SUBMISSION: Friday, September 19, 2025

If you have questions about the application or grants, please contact Andrea Popa, Special Projects Chair ([email protected])

Conference Registration Pricing
Local Arrangements - Springfield!
Request a Letter of Invitation - International Travelers
Preconference Workshops
Schedule at a Glance
Career Development Hub
Code of Conduct
Cancellation and Refund Policy
Health and Safety
NAFSA Privacy Policy
Reasonable Accommodations Policy