2025 NAFSA Region XII Conference

Registration will open on July 22, 2025.

 * Earlybird registration ends on September 22nd, 2025.

** NAFSA Special Members: Student/Retiree

** NAFSA Special Members: Student/Retiree

Looking for funding opportunities to attend the NAFSA Region XII Conference? Well, look no further! Region XII is pleased to offer travel grants to the 2025 Regional Conference. Grant applications will be open between TBD. Selected awardees will be notified in early September and will be able to register for the conference at lower rates by the Early Bird deadline of TBD.

Apply online by TBD

Request a Letter of Invitation - CLOSED

All attendees traveling to the US from abroad can request a visa letter of invitation via the link above. 

All requests submitted by Wednesday, October 1st will be screened, but not all requests will be approved. Please allow one week from your date of submission for delivery. If approved, an invitation letter on official letterhead will be issued to you as a PDF document, and will be e-mailed to the address you provided.

Please check with your local U.S. consulate to allow sufficient time for visa processing. Your request for a letter of invitation to attend a NAFSA regional conference does not guarantee that you will receive a visa.

Region XII is excited to offer the following pre-conference workshop opportunities. Please register for pre-conference workshops via the regional conference registration portal. Workshop descriptions are linked below. 

This year, we will be offering CEP NAFSA Preconference Workshops:

CEP NAFSA Workshops (Full day)

• F-1 Student Advising: Beginners
• F-1 Student Advising: Intermediate
• J-1 Advising for Beginners
• Risk Assessment and Crisis Management in Education Abroad Programming

** NAFSA Special Members: Student/Retiree

The NAFSA Region XII Conference Full Schedule will be available closer to the conference.

Through the Online Planner, you can view the time, room, presenters, descriptions, and learning objectives of the sessions. You can also star the events you're interested in and create your own conference agenda, to view on the mobile webpage at the conference! There is also information on Sponsors, Exhibitors, and more!

We are pleased to offer a Resume Review program and a Mentor-Mentee program again this year. 

The Resume Review program offers expert guidance and feedback from experienced professionals in the field, ensuring that resumes are tailored to highlight relevant skills, experiences, and qualifications. Registrants will have the opportunity to have their resume reviewed on-site, during the conference.

The Mentor-Mentee program pairs new professionals in international education with experienced members. Learn from your mentor, tackle challenges, and expand your network. Mentors and mentees will be encouraged to meet in-person at the conference.

You can sign up for both of these programs through the conference registration system. If you have already registered, you can log in to modify your registration and add either option.

We have lots of fun in store for you in Pasadena! Check out our Special Event offerings below.

Pre-Conference Activities

TBD

Conference Activities

TBD

NAFSA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion. NAFSA does not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience, including people of diverse backgrounds and cultures. Sexual language and imagery are not appropriate for the conference. Participants violating these rules may be asked to leave the conference at the sole discretion of NAFSA’s management. If someone makes you or anyone else feel unsafe or unwelcome, or if you witness unacceptable behavior, please inform the Regional Conference Planner, who will inform NAFSA staff, so that we may resolve any concerns. If you or another event participant witnesses or is a party to imminent physical danger or distress, promptly alert the appropriate security, law enforcement, or emergency medical authorities. This Code applies to all NAFSA members and event attendees in all NAFSA meeting venues, including the regional conference, ancillary events and social gatherings, whether officially sponsored by NAFSA or not and whether held in-person or virtually.

Conference registration and/or workshop registration may be canceled with full refund less a 10% processing fee, any time up until four (4) weeks prior to the conference start date.

A 50% refund is available for conference registration and/or workshop registration provided written notification is received between four (4) weeks and two (2) weeks prior to the conference start date.

No refunds will be granted after TBD. In the case of emergency/extenuating circumstances, special requests may be considered on a case-by-case basis by the regional leadership team following the conference.

NAFSA follows COVID-19 safety protocols as required by the Centers for Disease Control and Prevention, the World Health Organization, and local ordinances in the conference location, which currently do not require proof of vaccination or masking. Should the mandates change, NAFSA reserves the right to adjust conference attendance policies accordingly.

NAFSA strongly encourages COVID-19 vaccination and boosters, as vaccines are recommended as a proven way to prevent the threat of critical illness. Many attendees may still choose to wear masks indoors, and we ask that all attendees respect those who elect to do so. NAFSA recommends attendees self-test before leaving home for the conference. If you feel ill on-site, please remain in your hotel room and test to determine your health status.

By registering for this event, you agree to the collection of contact and demographic information in accordance with NAFSA’s Privacy Policy. This includes any information unique to you that is available in the individual's NAFSA profile. NAFSA will share limited information (name, title, organization, state, and country) in the official attendee list. NAFSA may further share your contact information according to your selected “Communication Preferences” in your MyNAFSA and in accordance with NAFSA’s Privacy Policy.

Your data will be collected and utilized for NAFSA: Association of International Educators, organizer of this event, to allow your access to the event as well as its digital platform, CadmiumCD. Additionally, you agree to the sharing of your contact information with the trainers, coaches, and other program participants for the purpose of fulfilling the program for which you have registered. As a condition to participation, attendees consent to be recorded.

NAFSA is committed to providing universal access to its products, services, digital content, and events and, in compliance with the Americans With Disabilities Act, will honor requests for reasonable accommodations made by individuals with disabilities. Advance notice is necessary to arrange for some accessibility needs so we ask that requests for accommodations be made as early as possible, preferably at least three weeks in advance of the regional conference start date, through the registration process, if possible. Or, you can contact [email protected] for accommodation requests. Every reasonable effort will be made to provide reasonable accommodations in an effective and timely manner, but services are subject to availability, and further, NAFSA may not be able to grant accommodations requests that place an undue burden on it or that fundamentally change the nature or structure of the goods or services.