2025 NAFSA Region IV Conference

Registration will open on July 22, 2025.

 * Earlybird registration ends on September 26, 2025.

** NAFSA Special Members: Student/Retiree

Travel To and Around St. Charles

Please see the official Visit St. Charles website for various transportation methods. 

Travel with CANIE

This year, we are partnering with the Climate Action Network for International Educators (CANIE) Americas Chapter to make climate-conscious choices when traveling to Portland. Learn more about why and how at https://canie.org/take-action/travel-with-canie. 

How can you participate in #TravelwithCANIE? 

Once you’ve made travel arrangements to Portland, tell us your plans so we can calculate our cumulative impact!

Request a Letter of Invitation

All attendees traveling to the US from abroad can request a visa letter of invitation via the link above. 

All requests submitted by Wednesday, October 1st will be screened, but not all requests will be approved. Please allow one week from your date of submission for delivery. If approved, an invitation letter on official letterhead will be issued to you as a PDF document, and will be e-mailed to the address you provided.

Please check with your local U.S. consulate to allow sufficient time for visa processing. Your request for a letter of invitation to attend a NAFSA regional conference does not guarantee that you will receive a visa.

Region IV will not be offering Preconference Workshops this year.

The NAFSA Region IV Conference Full Schedule will be available closer to the conference.

Through the Online Planner, you can view the time, room, presenters, descriptions, and learning objectives of the sessions. You can also star the events you're interested in and create your own conference agenda, to view on the mobile webpage at the conference! There is also information on Sponsors, Exhibitors, and more!

At A Glance

Monday, October 27

Pre-Conference Workshops:  12:30PM - 5:00PM 

Tuesday, October 28

Pre-Conference Workshops:  8:00AM - 12:00PM

Full Conference Begins: 12:00PM - 10:00PM

Wednesday, October 29

Full Conference:  8:00AM - 10:00PM

Thursday, October 30

Full Conference:  8:00AM - 12:00PM

Join Fellow NAFSAns for some exciting special events!

Stay tuned for more information.

NAFSA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion. NAFSA does not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience, including people of diverse backgrounds and cultures. Sexual language and imagery are not appropriate for the conference. Participants violating these rules may be asked to leave the conference at the sole discretion of NAFSA’s management. If someone makes you or anyone else feel unsafe or unwelcome, or if you witness unacceptable behavior, please inform the Regional Conference Planner, who will inform NAFSA staff, so that we may resolve any concerns. If you or another event participant witnesses or is a party to imminent physical danger or distress, promptly alert the appropriate security, law enforcement, or emergency medical authorities. This Code applies to all NAFSA members and event attendees in all NAFSA meeting venues, including the regional conference, ancillary events and social gatherings, whether officially sponsored by NAFSA or not and whether held in-person or virtually.

Conference registration and/or workshop registration may be canceled with full refund less a 10% processing fee, any time up until four (4) weeks, September 27, 2025, prior to the conference start date.

A 50% refund is available for conference registration and/or workshop registration provided written notification is received between four (4) weeks, September 27, 2025, and two (2) weeks prior, October 13, 2025, to the conference start date.

No refunds will be granted after October 13, 2025. In the case of emergency/extenuating circumstances, special requests may be considered on a case-by-case basis by the regional leadership team following the conference.

NAFSA follows COVID-19 safety protocols as required by the Centers for Disease Control and Prevention, the World Health Organization, and local ordinances in the conference location, which currently do not require proof of vaccination or masking. Should the mandates change, NAFSA reserves the right to adjust conference attendance policies accordingly.

NAFSA strongly encourages COVID-19 vaccination and boosters, as vaccines are recommended as a proven way to prevent the threat of critical illness. Many attendees may still choose to wear masks indoors, and we ask that all attendees respect those who elect to do so. NAFSA recommends attendees self-test before leaving home for the conference. If you feel ill on-site, please remain in your hotel room and test to determine your health status.

By registering for this event, you agree to the collection of contact and demographic information in accordance with NAFSA’s Privacy Policy. This includes any information unique to you that is available in the individual's NAFSA profile. NAFSA will share limited information (name, title, organization, state, and country) in the official attendee list. NAFSA may further share your contact information according to your selected “Communication Preferences” in your MyNAFSA and in accordance with NAFSA’s Privacy Policy.

Your data will be collected and utilized for NAFSA: Association of International Educators, organizer of this event, to allow your access to the event as well as its digital platform, CadmiumCD. Additionally, you agree to the sharing of your contact information with the trainers, coaches, and other program participants for the purpose of fulfilling the program for which you have registered. As a condition to participation, attendees consent to be recorded.

NAFSA is committed to providing universal access to its products, services, digital content, and events and, in compliance with the Americans With Disabilities Act, will honor requests for reasonable accommodations made by individuals with disabilities. Advance notice is necessary to arrange for some accessibility needs so we ask that requests for accommodations be made as early as possible, preferably at least three weeks in advance of the regional conference start date, through the registration process, if possible. Or, you can contact [email protected] for accommodation requests. Every reasonable effort will be made to provide reasonable accommodations in an effective and timely manner, but services are subject to availability, and further, NAFSA may not be able to grant accommodations requests that place an undue burden on it or that fundamentally change the nature or structure of the goods or services.